30 Dec 2016

Twaweza Administrative Officer (Procurement) Job 2017

Welcome to Jobwebkenya.com. This website helps you to achieve your career dream by linking you to vacancies from Top Companies in Kenya. Job Seekers are also exposed to best articles for career growth and development. Click Here to Subscribe for Job Alerts We strongly advise graduates not to pay money before getting a Job. Report fraudulent jobs to [email protected]

Twaweza, a dynamic East Africa wide organization, is looking for a competent, effective and energetic Administrative Officer, Procurement

Job Title: Administrative Officer

Unit: Operations
Cluster: Services
Salary Grade: 5
Reports to: Manager, Operations


Supervises: Administrative Assistant, and interns
Location: Nairobi, Kenya
Overall Responsibility: You will handle procurement and asset management in accordance with general acceptable procurement and asset management policies.
You will oversee office management and key administrative matters in the office ensuring quality operations management throughout, and full, effective compliance with policies and procedures by all staff.
Specific Responsibilities:
  1. Establish clear, effective and efficient procurement procedures and manage procurement in a manner that is transparent, fair, in accordance with policy and ensures Twaweza value for money, and keep proper records; ensure all service providers and suppliers are effectively managed.
  2. Procure office equipment and supplies and support the Admin Assistant to maintain a sufficient stock of office stationery and supplies.
  3. Oversee office premises to ensure they are in good state of repair and maintenance at all times through liaison with landlord and service providers.
  4. Ensure that office equipment and machinery such as computers, furniture, photocopy, air conditioners etc. are well maintained and serviced regularly.
  5. Ensure ongoing and satisfactory maintenance of Twaweza vehicle/s.
  6. Manage asset control, assignment and movement; maintain an updated and accurate asset register, and room lists, and ensure that all assets are properly labelled and whereabouts regularly verified.
  7. Oversee effective office security, including liaison with security company and ensuring adherence to office security and safety policies for all staff and visitors.
  8. Oversee all services provided on a regular basis and provide good value; process and ensure that all office running related bills are paid on time.
  9. Produce monthly, quarterly and annual reports up to stands and ensure that the reports are used as a tool for performance (e.g. Insurance, keys, etc.).
  10. Support the Operations Manager in preparing the unit’s Annual plan, budgets and any other relevant reports.
General Responsibilities:
  1. Successfully implement above responsibilities and assigned activities in work plans and budgets, consistent with Twaweza Policies.
  2. Contribute effectively to planning, monitoring, reporting and information dissemination of Uwezo’s/Twaweza’s work.
  3. Collaborate with Twaweza staff across units and countries in a spirit of mutual respect and cooperation to get things done.
  4. Communicate your work through active use of internal platform (SalesForce), electronic calendar (Gcal) and being accessible on electronic chat (Skype) as per Twaweza requirements.
  5. Participate actively in organization-wide learning and other joint activities.
  6. Comply with and foster adherence to the established Twaweza values, policies, regulations, guidelines and procedures.
  7. Undertake any other lawful tasks as may be assigned by your Supervisor, respective Director and/or Executive Director.
Core Qualifications:
  1. A degree in Procurement, Public Administration, Business Administration, or other relevant discipline.
  2. At least three years’ experience in managing the responsibilities
  3. Technical proficient in managing the tasks mentioned above.
  4. Can take initiative, get things done really well, and fast.
  5. Demonstrated high integrity; excellent references.
  6. Excellent organizational, reporting and management skills.
  7. Proficiency in spoken and written English and Kiswahili with keen to details.
  8. Ability to work under pressure, with minimum supervision
Changes and Amendments: This job description may be amended by Twaweza after consultation with the employee and the supervisor.


How to Apply

In the subject of your email write your name, the position you are applying for and country
Deadline for the submission is 15th January 2017.

Dont Miss Latest Jobs In Kenya. Subscribe Today. CLICK HERE

Apply for this Job