The National Drought Management Authority (NDMA) is a public body established by the National Drought Management Authority (NDMA) Act, 2016. It previously operated under the State Corporations Act (Cap 446) of the Laws of Kenya by Legal Notice Number 171 of November 24, 2011. The Act gives the NDMA the mandate to exercise overall coordination over all matters relating to drought risk management and to establish mechanisms, either on its own or with stakeholders, that will end drought emergencies in Kenya.

Position Summary/ Purpose

The Supply Chain Management Function will involve:- reviewing, updating, interpreting and implementing existing Procurement Regulations, Procedures and Systems implementation and enforcement of regulation and polices on supplies management; aligning Supply chain objective with overall NDMA objective;; undertaking Tender Negotiation; disposal of unserviceable, obsolete and surplus stores and equipment; carrying out market research and advising the Board on the effect of market forces on the authority needs; designing procurement document; developing stock Control measures; preparing annual rates of purchases; evaluating the performance of venders; ensuring security and custody of all stores and documents; carryout board of survey; ensuring security and safeguarding of stores; inspecting incoming goods to the stores coordination of various activities in delivering a combination of inputs, outputs/outcomes for specified requirements in accordance with the Public Procurement and Disposal Regulations, 2006 and other laws and policy documents that impact on procurement;

Summary

Preparation of procurement plans in accordance with budget processes stocktaking and reconciling; security, safety, maintenance and proper preservation of stores; sourcing of supplies; assessing and measuring performance of supplies of goods, works and services; maintenance of procurement records; conducting market research; carrying out internal monitoring and evaluation of stores; development and implementation of internal procurement on supply policy procedure manuals; carrying out periodic market surveys and research; ensuring smooth distribution of inventory; management of receipts and issues; and verifying orders, invoices and stores accommodation.

Key Responsibilities;

Duties and responsibilities will entail: –

• Preparing stores requisitions for the items which have reached their minimum stock levels;
• Preparing LPO’s and LSO;
• Ensuring goods delivered by suppliers are of the right/required quality and quantity;
• Compiling requirement for tendering or quotation purposes; maintaining and archiving procurement documents;
• Carrying out periodic market survey;
• Requisitioning, receiving and issuing of stores; preparation and maintenance of stores records;
• Preparing estimates of expenditure on supplies and services;
• Procurement planning, inventory control and provisioning for the Authority;
• Analysing the provision of goods and services emanating from the Authority and initiate appropriate action;
• Disposal of unserviceable stores; and
• Coordinating the activities of the Authority of Survey on disposing items.

Qualifications

For appointment to this grade, a candidate must have:

• Bachelor’s degree in any of the following disciplines: Commerce, Business Administration, (Supplies Management Option) or equivalent qualifications from a recognized institution;
• Computer Literacy;
• Shown merit and ability as reflected in work performance and results.