Fund Accounting – 50%

• Perform accounting function for client entities, paying particular attention to agreements, contracts and other documents signed by an entity.
• Assist in liaising with the appointed auditors to complete the audit of financial statements and statutory returns.
• Prepare and submit all statutory returns as and when they fall due (quarterly computations & filing; upload returns on Finance portal and arrange for electronic filing
• Quarterly filing of corporate & tax filing etc.
• Filing within prescribed deadline: File audited financial statements & financial summaries with Regulators where applicable.
• Provide assistance to other members of the Team.
• Fund Administration duties including but not limited to corporate functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews.
• Ensure all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently.
• Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence
• Provide fund Administration services advisory
• Review and approve all the below listed:
• Funds’ set-up and maintenance thereof
• set-up of compliance rules
• Funds’ assets take-on and take-out
• Funds’ closure
• creation and redemption (and proceeds’ payments thereof) of unit trusts’ units
• securities’ set-up and maintenance thereof
• creation of purchases and sale of investments
• securities impairments subject to other authorizations
• securities settlements
• securities and asset and Funds’ valuations, pricing and price-outs
• reconciliations relating to fund administration services
• corporate actions set-ups and maintenance
• interest runs and adjustments
• tax runs in fund administration system
• Funds’ trail balance runs
• re-pricings and backdates, where applicable
• Fund adjustments and write-offs periods and period re-opening or closures
• Funds distributions (payouts and re-investments)
• prepared reports including clients and regulatory reports

Transaction Processing – 30%

• Prepare Board packs including arranging and attending Board meetings when required (preparation of minutes and follow up on matters arising)
• Prepare / process and review monthly and ad-hoc payment instructions both manually and on internet banking.
• Co-ordinate and resolve all fund-related issues
• Attend to client queries in a timely manner with a high service standard ensuring ownership through to completion.
• Provide a high standard of customer service to clients
• Proactively resolve clients’ issues and escalating as required
• Ensuring that the required information is uploaded and updated on the relevant internal systems in place
• Dealing with enquiries by email and by telephone, supplying information relating to funds’ portfolios
• Processing payment instructions
• Ensure compliance with anti-money laundering procedures
• Ensure compliance with internal systems, procedures and processes
• Any other duties that may from time to time be required which are appropriate to the role and business requirements.

People Management – 10%

• Team Leadership: Lead and mentor the fund administration team, ensuring adequate training and development of staff.
• Performance Management: Conduct performance reviews and set clear objectives for team members.
• Process Improvement: Implement best practices in fund operations and continuously seek process improvements to enhance efficiency and accuracy.

Risk Management – 10%

• Risk Control: Identify and mitigate risks associated with fund operations, ensuring robust internal controls are in place.
• Exception Reporting: Investigate and resolve exceptions or discrepancies in fund transactions, working closely with other departments such as IT, risk, and finance.

Qualifications

• Bachelor’s Degree & Professional certifications

Knowledge, Skills & Experience

• A good appreciation of the overall Asset management and how they impact on the overall business.
• A good knowledge of the banks operating systems, processes, and procedures
• A detailed understanding of Operational risk issues and Policies on Operational risk and information security
• A good knowledge of Absa Kenya products, service standards and customer requirements
• Good Understanding of Asset management
• Good Knowledge of Customer service
• Leadership Capabilities

Education

National Diplomas and Advanced Certificates: Financial Sciences (Required)