Job Responsibilities:

Financial Management

• Support budget development, expenditure monitoring, and donor financial reporting.
• Ensure financial records are well maintained, policies adhered to, and internal controls implemented.
• Assist in project and institutional audit preparation and coordinate audit processes.

 Accounting & Payments

• Timely and accurate capturing of financial data in the accounting system.
• Preparation of payment vouchers and ensuring that they are supported by the necessary requisitions, budget lines, approvals, and quotations, where applicable.
• Process payments accurately and on time through the Safaricom paybill portal and reconcile weekly.
• Prepare and review bank payments through the GROOTS Kenya bank portal.
• Ensure timely reconciliation of bank statements, petty cash, and imprest accounts.
• Receive all the supporting expenditure for imprest advanced, ensure complete, accurate and quality supporting documentation and resolve accounting discrepancies and irregularities.
• Receive invoices from suppliers, ensure they are invoiced as per the booking/activity, attach all the necessary documentation & present for payment approval.

Financial Reporting & Systems

• Generate monthly management financial reports and donor reports as per requirements.
• Track expenditures in real time against budgets and donor compliance standards.
• Maintain updated and accurate financial databases and supporting documentation.
• Safeguard confidentiality of all financial data and uphold GROOTS Kenya’s financial reputation.
• Maintain ongoing communication with the Finance Officer on finance, accounting, procurement, and administration matters.

Qualifications

• A bachelor’s degree in Accounting Finance, Commerce, or any business related field from a recognized university.
• CPA (K) qualification or equivalent professional certification required
• 3 – 5 years’ relevant experience in a Not for profit organization
• Experience working with donors such as EU, Global Affairs Canada, Mastercard Foundation, WORLD BANK and UN agencies
• Prior experience managing an annual budget of $ 2.0 -4.0 Million
• Experience in using Microsoft Navision
• Proficiency in accounting softwaremostly Ms Excel.
• High attention to detail, integrity, and ability to meet tight deadlines.
• Ability to prioritize, organize and carry out multiple tasks efficiently under pressure and with little supervision.