Duties and responsibilities

Managing Accounts Payables:

• Manage accounts payables function by ensuring proper verification of invoices against purchase orders and obtaining authorization before payments.
• Ensure timely payment of taxes and any other statutory obligations (NHIF, SHIF, NSSF, NITA, HOUSING LEVY, HELB) in compliance with the law.
• Prepare monthly suppliers’ reconciliations to ensure accuracy and resolve discrepancies.
• Treasury/bank reconciliations.
• Maintain proper documentation of payables and update records regularly.
• Ensure timely payment of suppliers
• Proper recording and reconciliation of petty cash payments.
• Prepare aging reports and provide insights on the status of pending bills.
• Update prepayment schedules.

General Duties:

• Coordinate with internal departments for accurate financial data exchange.
• Assist in the development and implementation of accounting policies and procedures.
• Provide support during audits by preparing necessary documentation and reports.
• Ensure confidentiality and compliance with financial regulations.
• Prepare and maintain departmental reports such as dashboards.
• Contribute to team efforts and perform any other duties as required.

Qualifications:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field. If no degree, one should hold a CPA-K or ACCA certification.
• CPA Part II qualification or ACCA certification.
• At least 3 years of experience in accounts payable, accounting, or finance-related roles.
• Proficiency in accounting software such as QuickBooks, SAP, or ERP systems. Experience in Microsoft Dynamics 365 is an added advantage.
• Strong skills in Microsoft Excel for financial analysis and reporting.
• Knowledge of Kenyan financial regulations and compliance requirements relevant to accounts payable, including tax deduction and withholding requirements.
• High level of accuracy and attention to detail for managing invoices, reconciliations, and payments.
• Strong analytical and problem-solving skills to resolve discrepancies and identify payment issues.
• Excellent organizational and time-management skills to handle multiple invoices, payment deadlines, and month-end closing tasks.
• Strong verbal and written communication skills for interacting with vendors, internal departments, and external auditors.
• Ability to build and maintain positive relationships with suppliers and other stakeholders.
• High ethical standards and the ability to handle sensitive financial information with confidentiality.