PURPOSE OF THE JOB:

To manage and coordinate operations and activities in the Accounts and Finance department to ensure it runs in an efficient and effective manner through the recording, reporting, planning and explanation of the organizations financial transactions.

KEY DUTIES AND RESPONSIBILITIES INCLUDE:

• Develop systems and procedures to ensure accurate billing and invoicing for all services rendered by the Company
• Ensure a sound system of record keeping and booking that assures all books and accounts are maintained and in an up to date form
• To ensure accurate proper and updated bookkeeping by ensuring all accounting transactions are recorded in the primary books including the cash book, bank account, ledger and journals as the case may be.
• Ensure the Company has a comprehensive Credit Policy for all Corporate and individual clients
• Co-ordinate annual financial audit and provide Auditors with all requested transaction documentation and explanations
• Ensure all books of accounts are checked, balanced and reconciled in predetermined intervals.
• Prepare financial reports in compliance with applicable financial standards and regulations
• Perform administrative duties including keeping files and records for the department
• Ensure sound systems and procedures are put in place in all cash offices for proper accounting, recording and reporting of cash and cheque receipts.
• Ensure timely checks and reconciliation of cash, and other receipts
• Oversee deposit of cash and bank cheques
• Plan for the cash flow by preparing a cash flow forecast and schedule of payments
• Maintain a fixed asset register
• Coordinate functions and activities within and across the department to ensure smooth operations and patient care delivery
• Assist in identifying and resolving conflict among the subordinates and clients using the laid down procedures.
• Develop a sound system for verification, recording and processing of payables
• Develop a sound system for verification, reconciliation, collection and reordering of all receivables.
• Ensure all receivables are collected on time properly documented, allocated and receipted.
• Jointly with the Human Resource Officer ensure a sound payroll system.
• Ensure timely accurate and proper payment of taxes and statutory deductions.
• Process payments, reimbursement and documents such as invoices, vouchers, employee reimbursements, and statements
• Ensure strict adherence to the budget
• Verify items procured against items ordered and received and reconciles differences
• Prepare bank reconciliation statements including other accounts operated in the organization
• Prepare financial reports for administrative purposes
• Prepare and reviewing regular reports for the departments
• Performs other work related duties assigned

MINIMUM QUALIFICATION:

• Degree in Bachelor of Commerce (Accounting or Finance option)
• Must be CPA(K) certified
• At least seven years’ experience in accounting department or a similar role
• Experience in a hospital set up will be an added advantage

ESSENTIAL SKILLS AND COMPETENCIES:

• Knowledge of accounting and book keeping practices
• Knowledge of general record keeping and filing systems
• Ability to compare data from a variety of sources for accuracy and completeness
• Ability to detect errors
• Keen to details
• Ability to reconcile and/or balance financial transactions and accounts
• Ability to follow, apply, interpret, and explain instructions and/or guidelines
• Ability to plan and determine work priorities
• Ability to meet schedules and deadlines of the work
• Highly organized and good planner
• Able to perform well with minimal supervision
• Strong interpersonal skills
• Leadership and problem solving skills