Responsibilities

Accounting and Bookkeeping

• Record and post day-to-day financial transactions accurately and on time.
• Keep accounting records up to date and ensure that transactions are properly supported with the required documentation.
• Carry out routine reconciliations and follow up on any discrepancies identified.
• Support the preparation of management accounts and financial statements.
• Assist with accounting for transactions between related companies.
• Maintain well-organised financial records and supporting documentation.

Accounts Payable and Payments

• Support the day-to-day management of accounts payable and ensure bills are processed on time.
• Process payments and maintain accurate payment records.
• Assist with monthly cash flow planning and payment scheduling.
• Support budget tracking, forecasting, and adjustments where required.
• Communicate with vendors on payment-related questions, discrepancies, and outstanding issues.
• Ensure that payments have the appropriate approvals and supporting documentation before processing.

Statutory Compliance

• Support payroll preparation and the reconciliation of statutory deductions.
• Assist with the preparation, filing, and payment of monthly statutory obligations, including PAYE, SHIF, NSSF, VAT, HELB, WHT, and other applicable deductions.
• Reconcile statutory payments and deductions against the accounting records.
• Support the reconciliation of eTIMS, iTax, and accounting records.
• Keep proper records of statutory filings, payments, and supporting documents.

Reconciliations

• Perform regular bank reconciliations and follow up on differences or outstanding items.
• Assist with intercompany account reconciliations.
• Reconcile Accounts Payable and Accounts Receivable balances.
• Reconcile sales and tax records across eTIMS, the accounting system, and iTax.
• Identify discrepancies and work with the relevant teams to resolve them promptly.

​ Accounts Receivable & Commercial Team Collaboration

• Work with the Commercial team to keep track of customer balances and support collection efforts.
• Coordinate with the Commercial team on customer invoicing.
• Ensure customer balances are kept accurate and up to date.
• Follow up on outstanding balances and flag any discrepancies or issues that need attention.
• Provide the Commercial team with finance-related information and support when needed.

Audit, Grants & Asset Management

• Support internal and external audits by preparing financial records and supporting documents when required.
• Assist with grant-related financial management, reporting, and record keeping.
• Maintain and regularly update the company’s asset register.
• Support the verification and reconciliation of company assets.
• Take on other finance-related tasks as assigned by the Finance team.

Essential Qualifications & Skills

• CPA Finalist is mandatory/ACCA (CPA K is an added advantage)
• Bachelors of Commerce (Finance) or any related fields
• Experience in audit is mandatory
• Proficiency in computer skills and knowledge of Quickbooks
• Excellent communication skills (oral and written) and problem solving skills.
• Ability to perform several tasks with attention to detail.
• Ability to maintain accurate financial records and keep documentation organised.
• Excellent numerical and analytical skills.
• Ability to work independently while also working well with others.

Preferred Attributes

• High level of integrity and discretion when handling financial information.
• High ownership of assigned tasks and follows through to completion.
• Curious and willing to learn.
• Comfortable asking questions and seeking clarification when needed.
• Committed to working in a fast-paced and changing environment.