About the role

The Accounting Analyst will provide support to the Finance Unit for CIP-Kenya to ensure efficient and timely deliverable of their objectives.

Key responsibilities:

• Receive and record invoices in the invoice register & check them for consistency and accuracy according to CIP guidelines and policies.
• Prepare payments and ensure the safety of financial resources.
• Ensure appropriate supporting documents for transactions including receipts, invoices, contracts are attached.
• Ensure that payment requests are properly approved and that payments are effected within CIP-SSA turn-around time.
• Record financial transactions following proper classification of accounts and cost centre in the documents.
• Posting of the financial transactions to systems UNIT 4 Agresso.
• Maintaining an updated Fixed assets register by ensuring all the acquisitions, transfers and disposal are recorded.
• Reconciliation of balance sheets accounts.
• Reconciling and management of VAT accounts to ensure invoices with VAT are ready for processing the Exemption certificate.
• Preparation of monthly bank reconciliation.
• Ensure all bills are posted according to the period of the service provided (Utility Bills, Rentals, IT, Facilities) monthly.
• Management of overdue supplier’s accounts to ensure all outstanding bills are reconciled and paid on time.
• Ensure all payments are filed sequentially and stamped PAID in readiness for audit.
• Ensure financial transactions are carried out in accordance with the Center’s financial and administrative policies and procedures and maintain detailed and accurate records for all financial transactions.
• Ensure and support in the maintenance of a good filing system.
• Performs other related duties as assigned.

Requirements

• A Bachelor’s degree in Business Administration, Finance or related field.
• CPA II or ACCA level 2.
• Minimum 3 years of professional experience in accounting, preferably in a non-profit environment.
• Proficient in MS Office, especially in Excel.
• Accounting software packages (Preferably UNIT 4 Agresso).
• Aptitude for understanding complex regulations and monitoring financial transactions and documentation for compliance.
• Accuracy and attention to detail.
• Ability to be a team player in a busy environment, often with tight deadlines.
• Advanced written and oral communication skills in English.