Corporate Staffing Services is a leading recruitment agency in Kenya providing complete recruitment services. In the last ten years we have been partners to local and foreign businesses looking to hire Kenyan professionals. We have recruited for diverse clients in different sectors and industries.

Summary

Our client in Mombasa is seeking to hire an Accounts Assistant who will be responsible for providing support to the Finance Manager in the maintenance of accurate accounts, as per approved policies and procedures.

Duties and responsibilities

• Support the Finance Manager in maintaining proper operational controls
• Ensure that proper books of accounts of the Company are maintained and ensure proper maintenance, storage, and security of financial and accounting documents
• Prepare the monthly closure of accounts and ensure that deadlines are met.
• Check and verify any expenditure before preparation of payment vouchers, cheques, and remittance of payments
• Prepare payment vouchers, cheque books, and cash book records as well as financial statements and entries to monthly accounts by accounting regulations.
• Assist in preparing the annual Financial Statements following IFRS and making statutory returns
• Assist in the preparation of monthly financial performance analysis (growth and variance analysis against the budget).
• Manage fixed assets, operating expenses, payroll, and cash with the assistance of the Accounts Assistant.
• Review monthly bank and balance sheet reconciliations and ensure accounting discrepancies and irregularities are resolved promptly
• Check the Daily Banking Statements for reconciliations and prepare the weekly USD cash flow balances.
• Support in the preparation and facilitate internal and external audits, and ensure all audit findings are followed-up and addressed promptly.
• Liaise with the Human Resources department for up-to-date information on staff changes and employment records to effect accurate salary payments within given deadlines.
• Participate in contract negotiations with suppliers and contractors and follow up to ensure that contractual obligations are fulfilled and are cost-effective in line with the approved guideline.
• Liaise with the Human Resources department for up-to-date information on staff changes and employment records to effect accurate salary payments within given deadlines.
• Participate in contract negotiations with suppliers and contractors and follow up to ensure that contractual obligations are fulfilled and are cost-effective in line with the approved guideline.
• Review and post petty cash and journals.
• Make payments of non-Trade payables and ensure receipts on non-trade receivables.
• Process LPOs for the purchase of consumable items.
• Check the daily reconciliation of buyer payment records with Electronic Bill Board figures.
• Check weekly payments (made on behalf of producers) to Tea Warehouses.
• Update the weekly tea statistics figures based on the Mombasa Tea Auction.
• Reconciliation of debtors and creditors weekly.
• Prepare debit and credit notes to stakeholders.
• Prepare accurate and timely monthly, quarterly, and annual reports.

Key skills and qualifications

• A Bachelor’s Degree in Business Administration, Finance, Accounting, or a related field from a recognized university.
• A minimum of two (2) years of experience in a similar field.
• Professional qualifications in CPA (2), ACCA, ACA, or any other recognized professional accounting qualification.
• MUST have Tea industry experience preferably from a brokerage firm.
• Knowledge in the Tea value chain is desirable and the role of a broker.
• Strong business planning and implementation skills.
• Sound knowledge of financial operations and reporting.
• Analytical skills with attention to detail.
• Good communication, interpersonal and team skills.
• Ability to work under pressure.
• Proven problem-solving skills and knowledge of conflict management.
• Excellent negotiation skills.