Mission Description

• Track and Dispatch transporter invoices.

Receipt and Tracking Invoices

• Receive supplier invoices from front desk.
• Sorting and confirmation via email and of all received invoices from front desk.
• Check that invoices have all the required details i.e Tax receipt, buyers PIN,LPO indicated current dated
• Check that all invoices have all the required supporting documents attached i.e LPO, Contract, delivery note.
• Within 24 hours of receipt ensure received supplier invoices are tracked.

Tracking Reports

• Share and dispatch daily tracking report, daily.
• Ensure that the daily tracking report has only the invoices tracked for that day.
• Ensure all dispatched invoices have been tracked.
• Ensure correct tracking to the right department.
• Prepare the weekly tracking report and share at the beginning of the week.
• Assist in the clean-up of the tracking report.
• Filling all dispatch reports in specified file.

Booking of invoices

• Receive tagging charge inv from approvers.
• Book approved tagging charges within 1 day.
• Forward booked tagging charge invoice to filing with a clear dispatch.

Dispute follow-ups

• Communicate all disputes to suppliers from non-compliant invoices.
• Keep record of all disputes being reviewed at any one time.
• Escalate to account handlers, supervisor and in case of non-response from suppliers.
• Ensure timely booking of disputed invoices to avoid loss on VAT.

Relieving and Account creation

• Act as a reliver for transporter invoices booking and urgent payments where need be.
• Follow up for new suppliers who have no accounts to be created.
• Fill account creation form for transporters who have undergone compliance.

Other Matters

• Any other responsibilities as may be assigned by Financial Controller or Senior Management

Profile

• Business Degree
• CPA (K), ACCA, CFA or equivalent
• Minimum 3 years in a similar role