Key Responsibilities 

• Accounts Receivable (Tenants & Lease Finance)
• Record and reconcile tenant rent payments, service charges, parking fees, utilities, and other income streams.
• Generate and send tenant invoices, rent demands, and statements.
• Track rent arrears, follow up with tenants, and escalate long-overdue accounts.
• Maintain an updated tenant ledger for each property.
• Assist in monitoring lease expiry, rent escalation schedules, and deposit tracking.
• Accounts Payable (Suppliers & Contractors)
• Receive, verify, and post vendor invoices (maintenance, utilities, security, cleaning, repairs).
• Maintain a log of supplier contracts and payment schedules.
• Prepare and process payment vouchers, cheque write-ups, and bank transfers.
• Reconcile supplier statements and resolve discrepancies.
• Bank & Cash Reconciliation
• Perform daily, weekly, and monthly bank reconciliations for rent accounts, service charge accounts, and operational accounts.
• Track and reconcile petty cash for property maintenance operations.
• Service Charge & Property Expense Management
• Assist in preparing annual service charge budgets.
• Maintain proper documentation of property operating expenses.
• Monitor utility bills (water, electricity), common-area maintenance charges, and sinking fund postings.
• Support preparation of service charge reconciliation statements for property owners.
• Financial Reporting & Documentation
• Assist in preparing monthly, quarterly, and annual financial reports.
• Maintain orderly and secure accounting files (leases, invoices, receipts, vouchers).
• Support audit schedules and respond to auditor queries during audits.
• Compliance & Systems
• Ensure all accounting tasks comply with Kenyan financial regulations (e.g., KRA, VAT Act, Income Tax Act).
• Update financial data in accounting/property management systems (QuickBooks, Sage, In4Suite, Tally).
• Maintain confidentiality of financial and tenant information.

Qualifications

Required

• Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or related field.
• 1–2 years accounting experience (preferably in real estate/property management).
• Proficiency in MS Excel (pivot tables, VLOOKUPs) and accounting software.