The position is responsible for maintaining accounts payable integrity, performing bank reconciliations, managing supplier records, and supporting cash flow control, while ensuring compliance with financial policies, internal controls, and statutory requirements.
Key Responsibilities

Accounts Payable Operations

• Capture and post supplier invoices in the ERP system.
• Perform initial invoice validation checks prior to posting.
• Conduct three-way matching (Purchase Order, GRN/DN, and invoice).
• Prepare and maintain supplier reconciliations, ensuring balances are fully supported in the ERP.
• Prepare supplier payment schedules, incorporating applicable taxes (Withholding VAT and Withholding Tax).
• Upload approved payment batches to the banking platform.
• Post and allocate supplier payments in the ERP system.
• Manage and reconcile the GRN unmatching general ledger account.
• Respond to supplier payment inquiries and resolve discrepancies promptly.
• Monitor and ensure compliance with payment terms and financial regulations.

 Treasury & Cash Flow

• Download and circulate bank statements to relevant stakeholders.
• Prepare accurate and timely bank reconciliations.
• Assist in cash flow monitoring and ensure sufficient liquidity for operations.

Vendor & Data Management

• Maintain and update vendor master data, ensuring accuracy and completeness.
• Maintain an up-to-date supplier database.
• Collaborate with relevant departments to ensure timely verification and processing of supplier invoices.

Compliance & Reporting

• Ensure strict compliance with financial policies, internal controls, and statutory requirements.
• Support month-end close activities, including accounts payable reporting.
• High level of accuracy and attention to detail in maintaining records and documentation.
• Work closely with Finance, Accounts, and Procurement teams to ensure timely payments, budget compliance, and accurate reporting.

Other Duties

• Perform any other duties assigned by management.

Qualifications and Skills

• Bachelor’s Degree in Finance, Accounting, Business Administration, or a related field.
• CPA (Part II or above) or equivalent professional qualification is preferred.
• Minimum of 3–5 years’ relevant experience in a busy Accounts Payable or Treasury environment, preferably within a manufacturing or FMCG sector.
• Experience using ERP accounting systems.
• Strong understanding of accounts payable processes, supplier reconciliations, and statutory deductions (Withholding VAT and Withholding Tax).
• Experience in preparing bank reconciliations, payment schedules, and supporting cash flow management.
• Proficiency in ERP systems and Microsoft Excel.
• Good understanding of financial controls and audit requirements.
• High integrity and ability to handle confidential information.
• Strong organizational and time-management skills.
• Ability to work under pressure and meet strict deadlines.
• Strong interpersonal, communication, and collaboration skills.