Key Responsibilities

Responsibilities

• Invoice verification and processing: Verify invoices received from vendors, suppliers, and service providers for accuracy, completeness, and compliance with tax regulations in Kenya. Match invoices with purchase orders and delivery notes.
• Payment processing: Prepare and process payments to vendors and suppliers in compliance with Kenyan tax laws and regulations. This includes ensuring proper withholding tax deductions and submitting the necessary documentation to tax authorities.
• Supplier management: Maintain relationships with vendors and suppliers, resolve payment-related issues, and negotiate payment terms and discounts when applicable. Liaise with the procurement team to ensure proper vendor onboarding and adherence to contract terms.
• Tax compliance: Stay updated with Kenyan tax laws and regulations related to accounts payable. Ensure proper withholding tax deductions, timely submission of tax returns, and compliance with VAT (Value Added Tax) regulations for applicable invoices.
• Record keeping and reconciliation: Maintain accurate and organized accounts payable records, including invoices, payment receipts, and vendor statements. Reconcile accounts payable transactions with general ledger entries and resolve any discrepancies.
• Reporting: Assist in generating financial reports related to accounts payable, such as aging reports, cash flow projections, and supplier performance analysis. Provide insights and recommendations based on the analysis to support decision-making.
• Internal controls and compliance: Implement and maintain internal controls to prevent fraud, errors, and misappropriation of funds. Ensure compliance with company policies, accounting standards, and regulatory requirements in Kenya.
• Systems and process improvement: Identify opportunities for process improvements, automation, or efficiency gains within the accounts payable function. Collaborate with IT teams to implement or enhance accounting software and tools that streamline payment processes.
• Collaboration and communication: Collaborate with cross-functional teams, including finance, procurement, and operations, to resolve issues and improve end-to-end procurement-to-payment processes. Communicate effectively with internal stakeholders and provide support as needed.
• Professional development: Stay updated with accounting standards, tax regulations, and industry practices relevant to accounts payable in Kenya. Attend training sessions, seminars, or workshops to enhance professional knowledge and skills.
• Knowledge of letter of Credits.

Knowledge and Skills

• Bachelor’s degree in accounting, finance, or a related field.
• At least CPA level 4.
• Minimum 3 – 5 years’ experience in accounts payable role.
• Solid understanding of accounting principles and practices.
• Proven experience in accounts payable or a similar finance role.
• Proficiency in using accounting software and ERP systems (e.g. Zoho, SAP, Oracle, QuickBooks).
• Familiarity with local tax regulations and compliance requirements.
• Attention to detail and strong analytical skills for accurate invoice verification and account reconciliation.
• Excellent verbal and written communication skills for effective vendor communication and relationship management.
• Strong problem-solving abilities to resolve payment discrepancies and address issues promptly.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong organizational and time management skills to meet deadlines and manage multiple tasks.