Roles and Responsibilities:

Front Office & Administrative Support

• Greet and welcome visitors and clients in a professional and courteous manner
• Manage incoming calls, emails, and correspondence, ensuring timely and accurate responses
• Coordinate meetings, appointments, and boardroom bookings
• Maintain organized records, filing systems, and office documentation
• Support general administrative tasks including data entry, document preparation, and coordination of office activities

Office Operations & Supplies Management

• Ensure consistent availability of office supplies across all BasiGo locations
• Raise and track LPOs and purchase orders for all administrative-related procurement
• Monitor Admin stock supplies levels and coordinate timely replenishment

Facilities & Office Management

• Coordinate with contracted office assistants to ensure smooth facility operations across all depots
• Supervise and manage contracted office assistants, addressing queries related to BasiGo facilities
• Support quarterly fumigation and deep cleaning across all offices, including HQ
• Support maintenance and repair of office furniture and respond to facility-related requests
• Liaise with vendors and service providers for repairs, maintenance, and service delivery

Logistics & Office Coordination

• Manage courier services, mail handling, and deliveries across offices
• Support office setup for meetings, including refreshments and logistics coordination
• Ensure adherence to office safety, cleanliness, and operational standards

Additional Responsibilities

• Support cross-functional administrative needs as required
• Perform any other duties as assigned by the supervisor