7 Jun 2016

Admin Assistant Jobs 2016 – Starehe Girls Centre

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Admin Assistant Employment At Starehe Girls Centre, Kenya 

Applications are invited from suitably qualified candidates for the following posts:

SGC/02/2016: Secretary/Administrative Assistant

Applications are invited from suitably qualified candidates for the post of Secretary/Administrative Assistant.

Qualifications For Admin Assistant Job

  • Applicants must should be holders of at least KCSE mean Grade C + or equivalent qualification, aged 30 and above with minimum working experience of 5 years in a senior position in a recognized Institution.
  • Relevant training or qualification: minimum Diploma in Secretarial from a recognized institution.
  • Knowledge and experience of relevant software applications – spreadsheets, word processing and database management and required typing speed.
  • Language Requirements: Excellent command of written and spoken English and Kiswahili is desirable

Admin Assistant Job Responsibilities

  • Serve as Director’s Secretary,
  • Prepare and manage correspondence, handle incoming mail and other material,
  • Maintain office systems, schedules, calendars and arrange and confirm appointments
  • Organize internal and external events as requested,
  • Set up and maintain filing systems and work procedures and databases,
  • Respond to face to face and telephone enquiries, answering phone and passing on messages
  • Liaise with internal and external contacts in a professional manner,
  • Coordinate the flow of information both internally and externally,
  • Operate office equipment and manage the office space,
  • Handle supervisory duties as assigned.
  • Receiving visitors and warmly welcoming them
  • Typing letters, reports and other documents
  • Dealing with incoming and outgoing post and emails
  • Producing statistical returns and reports as may be required

Competencies:

  • Team player, interpersonal skills, initiative, reliability and stress tolerance,
  • Excellent Verbal and written communication skills,
  • Attention to detail, planning & organizing and time management,
  • Confidential and trustworthy,
  • visitors-service orientation and acceptability to take varied assignments,
  • Shares knowledge and experience and provides helpful feedback and advice to others,
  • Consistently approaches work with energy and a positive, constructive attitude,
  • Responds positively to critical feedback and differing points of views

Quality, skills & knowledge

School Secretary/Administrative Assistant you should have:

  • Good spoken and written communication skills
  • A confident telephone manner
  • An organized and methodical approach to work with a good eye for detail
  • Good administrative skills and respect confidentiality
  • Computer skills including use of word processing, spreadsheet and presentation software
  • The ability to work under pressure and priorities tasks
  • The ability to work well with students, teachers and parents/guardians
  • Respect for confidential information
  • A patient and flexible attitude
  • Have the ability to work as part of a team and also on your own initiative.
  • be well organized, with an orderly mind;
  • deal promptly with correspondence;
  • Be organized and Keep copies of all correspondence.
  • Prepare for meetings well in advance
  • Keep people informed.

 



How to Apply

  • If you are up to the challenge, possess the necessary qualifications and experience, please send your CV, three referees with cover letter quoting the Job Title on the email subject to: [email protected] on or before Tuesday 14th June, 2016. Only candidates short-listed for interview will be contacted.





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