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Job Summary:

Our client is looking to hire an admin lady who will be responsible for managing day-to-day administrative tasks, providing support to the office, and ensuring smooth operations. The ideal candidate should have strong organizational skills, be proficient in QuickBooks, and possess a solid understanding of IT functions to support office technology needs.

Key Responsibilities:

Administrative Support:

• Manage office supply inventory and place orders when necessary.
• Handle correspondence, phone calls, emails, and other communications.
• Organize and maintain files and records, ensuring they are up-to-date.
• Schedule appointments, meetings, and manage calendars.

Financial Management:

• Maintain financial records using QuickBooks.
• Prepare and process invoices, receipts, and payments.
• Assist in preparing financial reports and budgets.
• Reconcile bank statements and manage petty cash.

IT Support:

• Provide basic IT support to the office, including troubleshooting and resolving technical issues.
• Manage office hardware and software, ensuring systems are up-to-date.
• Assist in setting up new computers, software installations, and network configurations.
• Coordinate with external IT service providers when necessary.

Office Coordination:

• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Assist in organizing company events, meetings

Requirements

Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
• Minimum of 2 years of experience in an administrative role, with proficiency in QuickBooks.
• Basic IT skills with experience in troubleshooting and maintaining office equipment.

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Attention to detail and a high level of accuracy.