Job Summary

• The Administration Assistant will provide administrative as well as program support to the ENTRENCH Program.

Primary Responsibilities:

• Manage front office tasks including receiving visitors, answering telephone calls and transferring calls to the appropriate department or staff members.
• Manage booking of conference and meeting rooms and ensure the rooms are ready before scheduled use.
• Manage the office store, issuance of supplies to staff members and all the sites that are supported by the office.
• In liaison with the administration officer, maintain a routinely updated register of all fixed assets.
• In liaison with the administration officer, maintain supplies inventory by checking stock to determine inventory level and prepare a monthly report reflecting stocks purchased, distributed and replenished.
• Receive and tag all items delivered to CIHEB K and maintain an orderly system of goods storage.
• Maintain delivery notes/goods received register for all supplies received and delivered to the programs.
• Oversee the cleaning and tidiness of the office, repair works and ensure that all fittings are in good condition.
• In liaison with procurement coordinate purchase or acquisition of office supplies and booking of air tickets and accommodation for staff/visitors.

Qualification and Experience

• Degree in a business-related field or other relevant professional qualification.
• At least 3 year of relevant working experience in a similar position
• Team player with excellent communication skills.
• Attention to detail, problem-solving, analytical and interpersonal skills.
• High standards of ethics and Values
• Excellent interpersonal and communication skills.