About the job

• The Admin Assistant will provide administrative support to the Regional Office on the full range of the Administration Service areas.
• These include travel bookings, accommodation, payment of invoices, visa processing and administrative filing.

Your main duties and responsibilities will be:

• Maintain office supplies and stationary
• Ensure timely payment of admin vendors
• Provide admin support for conferences and seminars
• Arrange staff travel for regional & international travel.
• Provide support to RO and visiting teams with visa processing and advise visitors accordingly on requirements for various visas.
• Maintain flight tracking records
• Monitor the performance of approved travel agents
• Maintain monthly reports on tickets issued, and hotel reservations in the travel tracker.
• Receive, screen and welcome visitors and direct them to relevant staff
• Receive, record, and distribute all incoming correspondence and deliveries

About you

To be successful in this role we expect you to have a minimum of 1 year’s relevant experience in Administration in an NGO. Moreover, we also expect the following:

• Positive attitude and service oriented.
• High level of personal initiative and ability to work with minimum supervision.
• Experience in providing administrative support for events and trainings
• A proven systematic approach to maintain tracking systems for admin work processes
• Diploma in Business Administration or equivalent professional qualification

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.