Role Statement purpose:

Provision of administrative and secretarial services to the General Manager and occasionally to the other Directors, in need.

Key Responsibilities:

• Receiving, sorting and distributing all incoming correspondence.
• Receive from the hotel clients (Internal & External) and under the direction of the General Manager to prepare appropriate responses and follow – up.
• Coordinate general admin matters, in matters such as required training, inspections, audits, servicing and maintenance of property.
• In charge of licenses, approvals, certifications required for business in liaison with external parties.
• Preparing materials required for meetings and documenting minutes.
• Offering general secretarial services to the General Manager and in need, to the Managing Director and other Directors.
• Managing the General Manager files and records i.e. memos, minutes, circulars.
• Performing any other duties allocated by the General Manager.

Requirements

• University Degree in Secretarial Services or
• Post graduate Diploma in Business Administration, secretarial course
• 2-3 years’ experience in a comparable function