Administration Assistant

Your role is to provide reception, secretarial and administrative support to the services provided by the organization.

• Operate manual and computerized office systems for instance filing and maintaining:
• Members database;
• Monthly and Annual reports database;
• Contacts Database
• Events database.
• Undertake general office duties such as:
• Office reception duties, both in person and on the telephone, dealing with the post, faxes and e-mail;
• Drafting and sending standard letters;
• monitoring and ordering stocks of basic items such as stamps, stationery, periodicals, equipment and other items;
• Arranging travels: Flights, hotels and accommodation etc.
• Administer organizational events.
• Prepare and maintain all records in line with statutory and operational requirements.

Person Specifications:

• Hold (or be a current student pursuing) at least a Bachelor’s Degree in related fields such as Administration, Management, Human Resources, etc.
• Good organizational skills, including ability to work within tight deadlines.
• Have excellent communication skills orally and in writing (minimally in English), excellent interpersonal and presentation skills and the ability to work with diverse individuals or group of individuals.
• Ability to maintain an established work schedule, with or without flexibility.
• Have basic computer skills including graphic communication publications.
• Understanding of and commitment to equal opportunities.
• Strong organizational and management skills- ability to multi task and prioritize.
• Motivated to learn and take on new challenges.
• Willingness and capacity to volunteer.
• Passion and commitment towards youth development
• Candidate must be in the age bracket of 18 – 30.
• A minimum of six months commitment is required.