Opened in 1954, The Nairobi Hospital has excelled in medical expertise and services provision and has deservedly earned recognition throughout East Africa and beyond as an advanced diagnostic, treatment and referral centre

REF: TNH/HRD/ADMIN/ASST/08/2024

SUMMARY

The overall purpose of this job is to provide administrative support to assigned division/department to ensure efficient and effective service delivery in the division/department

ROLES AND RESPONSIBILITIES

• Compile weekly, monthly and quarterly reports for the division/department in conformity with the expected standards;
• Draft, type, dispatch and follow up internal and external correspondences for the Head of Department/Division in line with requirements;
• Facilitate departmental/divisional meetings including scheduling meetings, availing meeting documentation and ensuring the meeting room is setup in line with requirements;
• Record the division/department meeting’s minutes and action points and follow up with respective staff for implementation to ensure they are actioned timeously;
• Manage the Head of division/department’s diary including scheduling, rescheduling and the related communication in line with the requirements;
• Receive and attend to internal and external correspondences for the Head of division/department and forward and follow up with the relevant staff to ensure they are actioned timeously;
• File and maintain departmental/divisional documents including file tracking to ensure ease of retrieval;
• Request for transport for staff in the division/department in line with specified requirements;
• Assist the Head of division/department to prepare and monitor capital expenditure budget;
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

REQUIREMENTS

EDUCATION AND EXPERIENCE

• Bachelor’s degree in any of the following disciplines: – Information Communication Technology, Computer Engineering, Computer Science,
• Business Information Technology, or equivalent qualification from a recognized institution.
• Secretarial training will be an added advantage
• Minimum of 3 years’ experience in office administration in a busy environment

CORE COMPETENCIES

• Proven knowledge of Hospital operations, operations in business units and
• business impact analysis.
• Thorough knowledge of the Hospital Information Systems.
• Interpersonal and cross-cultural skills, including ability to build collaborative
• relationships with sensitivity to diversity/inclusion.
• Creativity and innovation skills.
• Action oriented.