Corporate Staffing Services is a leading recruitment agency in Kenya providing complete recruitment services. In the last ten years we have been partners to local and foreign businesses looking to hire Kenyan professionals. We have recruited for diverse clients in different sectors and industries.

Summary

Our Client is a non-profit organization committed to improving the lives of underprivileged individuals through education. Their mission is to provide access to quality education, resources, and support to empower the less fortunate in Kenya. They believe in the transformative power of education and its ability to break the cycle of poverty.

Administrative Assistant will support the efficient functioning of the office or department. This position involves various administrative tasks to facilitate smooth operations, enhance productivity, and assist staff and management.

Responsibilities

• Answer and manage incoming calls, emails, and correspondence.
• Create, format, edit, and proofread documents, reports, and presentations.
• Organize and maintain physical and electronic filing systems.
• Assist in document retrieval and archiving.
• Scheduling and Calendar Management:
• Coordinate appointments, meetings, and conferences.
• Manage executives’ calendars and send out meeting invitations.
• Draft and distribute internal and external communications.
• Handle routine inquiries and correspondence on behalf of the organization.
• Maintain contact lists and databases.
• Assist with data entry, record-keeping, and database maintenance.
• Order and maintain office supplies and equipment.
• Handle incoming and outgoing mail and packages.
• Prepare meeting agendas and take meeting minutes when required.

Qualifications

• A diploma or degree in business management.
• Minimum of 3 years’ experience as an admin.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Strong organizational and multitasking skills.
• Excellent communication, both written and verbal.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong time management skills.
• Prior administrative or clerical experience is preferred.