The Administrative Assistant 3 typically assumes greater responsibilities associated with more complex work such as: administrative support for facilities requiring maintenance at higher standards, providing value- adding services to priesthood leaders such as the Area Presidencies and Temple Presidents, training of other Administrative Assistants, and administration of multiple annual plans.

RESPONSIBILITIES

• Prepares purchase requisitions, processes invoices, prepares financial reports, tracks all materials and services, under the direction of the Facilities Manager, communicates frequently with vendors and contractors.
• Maintains computer databases: Purchase Orders, Work Orders, Preventive Maintenance Schedules, Employee and Facilities records.
• Assist in budget preparation and control activities.
• Assist in preparation and control records, statistics, and reports regarding operations, personnel changes etc.
• Performs clerical/ secretarial duties as typing correspondence and reports; takes minutes at meeting if requested, enters computer data; maintains files; answers telephones; handles in-coming and outgoing mail; creates work orders; processes purchase requisitions and orders; attends required training meetings.
• Performs other duties as assigned by Manager

QUALIFICATIONS

•  Bachelors’ degree preferred or 2-year Diploma in Business Administration in related field with minimum three years experience.
• 2-5 years diverse clerical experience in the following disciplines: Property Management, Real estate support to a developer and Facilities Management firms.
• Intermediate computer skills and experience including windows, Microsoft Applications, and aptitude to learn other software applications as needed.
• Basic business accounting skills, including understanding of invoices, purchase orders, contracts.
• Pleasant disposition with good customer service and excellent interpersonal skills.
• Ability to speak and write in both English & French most preferred.