Job Objective:

The Administrative Coordinator primary role will assist and support the smooth running of the different office functions. They will be responsible for general administration tasks and will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company.

Reporting to the Directors, they will keep the office organized, informed and prepared for anything that comes their way by prioritizing emails and phone calls, arranging meetings and business events as guided, preparing trackable reports and offering oversight of office tasks so as to give Directors a clear Birds eye view of the company to enable them be in a good position to make strategic decisions.

Roles & Responsibilities.

• Liaise with Executive and HODs to enable tracking of tasks for monitoring by C-Suite.
• General administrative tasks such as preparing letters, proof reading documents and executing accurate business correspondence using excellent communication skills.
• Managing executives daily calendar, including organizing and scheduling meetings, confirming appointments within the organization, writing itineraries and arranging transportation.
• Planning meetings, taking detailed minutes and timely reporting
• Preparation of regularly scheduled reports
• Develop and maintain a secure and private filing system that is efficient and maintains all adequate records.
• Act as the point of contact for internal and external clients to the C-suite.
• Answering telephone calls on behalf of executives and if needed, direct calls to appropriate Director.
• Managing the info email accounts for the various accounts
• Screening all visitors and determine what level of support they need while offering polite, professional customer service.
• Synchronize calendars and ensuring meetings begin on time with all participants.
• Ensuring that executives have the right information at the right time. That is, reports well ahead of meetings, minutes and other requisite documentation ahead of any internal or external meeting.
• Sourcing and procuring of office supplies and services from established and credible sources while ensuring smooth running of the office at all times and with efficiency in costs, quality and turn-around time.

Minimum Qualifications.

• Degree /Diploma in business administration or any related field.
• Minimum experience of 3 years working directly with C-Suite
• High level of verbal and written communications skills
• Proficiency with Microsoft office