27 Jun 2024

Administrative Officer at Feed Villages International

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Job Description

Administrative Officer (ADM199-AFR), Kenya

Job Brief Overview:

We are looking for an Administrative Officer to join our team and support our daily office procedures.

A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.
Main duties include;

managing office stock,
preparing regular reports (e.g. expenses and office budgets) and organizing records.

Specific Skills Needed:
• Good planning, organizational and time management skills
• Strong customer service orientation with very good communication and interpersonal skills
• Ethical conduct and ability to maintain confidentiality
• Proactive, resourceful, solutions-oriented and results-oriented
• Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.

Key Responsibilities
• Prepare regular reports on expenses and office budgets
• Maintain and update organization’s databases
• Organize a filing system for important and confidential organization’s documents
• Answer queries by employees and Field agents and coordinators
• Update office policies as needed
• Maintain organization’s calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Schedule in-house and external events

Educational Requirements
• Bachelor’s Degree in Business Administration or relevant field required.
• Minimum of 2 years work experience in administrative support functions.
• Experience with a local or international NGO a plus.
• Experience and proficient skills in MS Office package (Excel, Word, PowerPoint,)

Method of Application

Applications to be sent to [email protected] by 20th July 2024


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