Mother Amadea Mission Hospital, a Level 4 healthcare facility, seeks a proactive and organized Administrative Secretary with general hospital supervision skills. This role supports hospital administration in ensuring smooth day-to-day operations, coordinating various hospital functions, and assisting in maintaining a high standard of patient care.

Key Responsibilities:

• Provide comprehensive administrative support to hospital management, including scheduling, documentation, and correspondence.
• Coordinate hospital meetings, prepare agendas, take minutes, and ensure timely follow-up on action items.
• Supervise non-medical staff to ensure efficient workflows, adherence to hospital policies, and professional service to patients and visitors.
• Manage front office operations, ensuring patient inquiries and requests are handled courteously and effectively.
• Assist in maintaining accurate records, including patient files, hospital reports, and inventory management.
• Support hospital administration in developing and enforcing general operational policies and protocols.
• Liaise with department heads to ensure hospital standards are maintained and operational needs are addressed promptly.
• Provide a positive and helpful interface between patients, staff, and hospital administration, promoting a supportive environment for all.

Requirements:

• Diploma or Degree in Business Administration, Secretarial Studies, or a related field.
• At least 3 years of experience as an administrative secretary, preferably within a healthcare or hospital setting.
• Proven skills in supervision, organization, and attention to detail in a busy hospital environment.
• Excellent interpersonal and communication skills to engage effectively with patients, staff, and hospital management.
• Proficiency in office software, including MS Office Suite, and familiarity with hospital information systems is an advantage.
• Strong ability to manage multiple priorities, handle sensitive information, and maintain confidentiality.