The position

The Aga Khan Education Service, Kenya (AKES, Kenya) operates 5 schools in various cities in Kenya and provides nursery to senior secondary education in both national and international curricula. It is part of the Aga Khan Development Network (AKDN), a group of private development agencies working to improve living conditions and opportunities for people of all faiths and origins in specific regions of the developing world.

The Aga Khan Academy, Nairobi (AKA, Nairobi) is the only school in Kenya authorized to offer a continuum of the International Baccalaureate curriculum (IB) from Primary Years Programme (PYP), the Middle Years Programme (MYP), to Diploma Programme (DP). With over 1000 students, AKA, Nairobi is a multi-cultural school with a variety of nationalities represented in our student and teaching faculty.

The Aga Khan Academy, Nairobi – Senior School welcomes applications from dedicated and enthusiastic, professionals for the position of ADMISSIONS OFFICER  

Role Summary

Reporting to the Head of Academy, the Admissions Officer will be responsible for marketing and recruitment of students, effectively and efficiently managing the admissions process, including records management as well as support in planning, organizing, and managing all activities related to enquiries, applications and assessments in the Admissions Office.

Key Responsibilities

• Market the school with the objective of achieving enrollment goals on the basis of growth, diversity and quality.
• To assist in the management of the Academy’s admissions processes in accordance with the policy.
• Organize and administer the student records, including applications, demographics, academic performance records, as well as behavior-related incidents.
• To provide professional advice, guidance and support on the Academy’s admissions processes to applicants, parents, school leaders and other stakeholders.
• Ensure applications are assessed accurately and in accordance with the admissions requirements.
• To ensure that all publications and documents relating to the admissions process are kept up to date and available for distribution.
• Plan and coordinate internal meeting, workshops and other functions required of the admissions department.
• Authenticate certificates and transcripts from accredited institutions to ascertain validity.
• Manage admissions application data in both soft and hard formats.
• Generate student admissions reports for decision making.
• Review and verify admission applications, evaluate credentials, and recommend admission decisions accordingly.
• Timely communication of admission decisions to applicants.
• Facilitate the administration of entrance exams.
• Ability to converse with IT systems and applications for data inputting.
• Preparation of various written documents and letters including admission letter for new students, transcripts for all current and former students.
• Preparation of various reports as required of the admissions department.

The requirements

Qualifications and skills

• Bachelor’s degree in Business Management and Administration or an equivalent in the respective field.
• Minimum 2-3 years of experience in an admission secretary / administrator role.
• Ability to work in a fast-paced school environment.
• Attention to detail and accuracy in data entry, proofreading and application processes.
• IT proficiency in using software’s such as Microsoft, Excel and school management systems.