Job Purpose/Mission 

As an Archiving Officer Intern, you will be responsible for overseeing the organization, preservation, and retrieval of records and documents within our archives. You will play a crucial role in maintaining the integrity of company records and ensuring that they are accessible to those who require them.

Responsibilities: –

• Record Management: Manage the organization’s records and documents according to established archival standards and procedures.
• Documentation Preservation: Ensure the preservation and conservation of historical records, including paper documents, photographs, digital files, and other media.
• Cataloguing and Indexing: Create detailed catalogues and indexes of archival materials to facilitate easy retrieval and access for researchers and staff.
• Digitization Projects: Oversee digitization projects to convert physical records into digital formats, ensuring long-term accessibility and preservation.
• Access Control: Implement access controls and security measures to protect sensitive or confidential information within the archives.
• Research Support: Provide support to researchers, historians, and other stakeholders by assisting with inquiries and locating relevant archival materials.
• Compliance: Ensure compliance with relevant regulations, policies, and guidelines related to records management and archival practices.

Knowledge and skills

Experience:

• Experience working in archives, libraries, or records management.
• Strong knowledge of archival principles, practices, and standards.
• Basic knowledge on Excel spread sheets and data entry skills.
• Experience assisting customers/clients with escalated issues.
• Proven critical thinking skills that demonstrate fact finding/analysis and sound decision making.
• Excellent communications skills both written and verbal.
• Detail oriented and well-organized.
• Ability to multi-task, prioritize and manage time effectively.
• High level of self-motivation
• Ability to balance multiple tasks while working under tight deadlines with close attention to detail, accuracy, and quality always.
• Open to work in a flexible and creative work environment with fast-evolving operations.
• Positive attitude is a must for this role.

Qualifications:

• Bachelor’s degree in library science, Archival Studies or a related field.

Language(s):

• English + Kiswahili

Technology:

• Ability to use basic Microsoft tools(Word & Excel)