OVERALL PURPOSE OF THE JOB

• To support the finance function by ensuring timely, accurate processing of supplier invoices, payments, and reconciliations in line with company policies and financial controls.

KEY RESPONSIBILITIES

Invoice Processing

• Receive, verify, and post supplier invoices into the accounting system. Match invoices to purchase orders and delivery notes.
• Resolve discrepancies with procurement and suppliers.

Payments Management

• Prepare payment schedules (cheques, EFT, RTGS, mobile payments). •Ensure timely payments in accordance with agreed credit terms.
• Obtain required approvals before processing payments.

Reconciliations

• Perform supplier statement reconciliations monthly.
• Investigate and resolve outstanding balances and variances.

Records & Compliance

• • Maintain accurate and organized accounts payable records.
• Ensure compliance with internal controls, tax regulations, and company policies.
• Support audit processes by providing required documentation.

Reporting

• Prepare AP ageing reports.
• Assist in month-end closing activities.
• Provide payment and expenditure analysis as required.

Stakeholder Management

• Respond to supplier queries professionally and promptly.
• Liaise with procurement, stores, and other departments on invoice matters

KEY PERFORMANCE INDICATORS (KPIS)

• Invoice processing turnaround time
• Accuracy rate in postings
• Timeliness of payments
• Number of reconciliation discrepancies
• Audit compliance score

CANDIDATE’S PROFILE:

• Diploma or Bachelor’s degree in Accounting, Finance, or related field
• CPA Part for equivalent preferred
• 2-3 years’ experience in accounts payable or finance role
• Experience with ERP/accounting system