Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University’s Medical Colleges and Schools of Nursing and Midwifery in Pakistan and East Africa.

Job role

The Assistant Accountant will ensure the accurate, efficient, and secure receipt and documentation of capital goods. Safeguard these assets throughout the receiving process, maintain meticulous records, and coordinate with various departments to facilitate the seamless integration of capital items into the organization’s operations.

Key responsibilities:

• Daily Receiving and verification of Invoices from Purchasing and Supply Chain Management Department (PSCMD) ensuring relevant support documents are attached namely Delivery notes, Local Purchase Order (LPO), Goods Received Note (GRN), Credit Notes (CN), Non-Stock Purchase Requisitions (NSPR) and Charge sheets where applicable.
• Label assets with unique identification tags ensuring accuracy and consistency.
• Maintain meticulous records of received capital items, including serial/IMEI numbers, specifications, locations and custodians.
• Scan all GRIN acknowledgments related to Fixed Assets and upload them in the asset management system and save copies in a shared folder.
• Capture photographs of all Fixed Assets and upload these images in the asset management system and save them in a shared folder.
• Obtain signoffs from asset custodians and update this information in the asset management system.
• If assets are delivered directly to users, visit the user’s location to complete the above tasks, or arrange for this information to be provided via email if feasible.
• Conduct periodic audits to verify the accuracy of asset records and address any discrepancies.
• Any other duty as may be required by the management.

 Qualifications and skills requirements:

• CPA II or bachelor’s degree in accounting/finance or related field. Added advantage if possessing both.
• Minimum of 6 months of working experience in a similar role
• A team player with good organizational and communication skills
• Attention to details and problem-solving skills.
• Person of high integrity with a positive attitude towards work.
• Able to work flexible/long hours as and when required.