Main duties and responsibilities include:

Requirements:

• Assist in general office administration, including filing, scanning, and storing documents.
• Assist in maintaining office supplies inventory and ensure timely replenishment.
• Maintain a database of all official vehicles and assist in allocation of vehicles to staff for official trips and manage casual drivers on field work.
• Assist to monitor and follow-up with the garage to ensure efficient servicing of all official vehicles.
• Conduct normal pre-drive checks and ensure cleanliness of official vehicles is maintained
• Record vehicle mileage details in Excel and send monthly reports to Accounts office.
• Manage a schedule of vehicle running costs incurred by various projects, and provide a summary report to the Accounts office on a monthly basis
• Assist in all areas of Fleet Management in Liaison with ICIPE Transport office as applicable i.e vehicle registration, insurance, maintenance, security, usage monitoring, vehicle ownership transfers and disposal.
• Update staff on various emerging Traffic trends in Kenya.
• Assist in the filing, following up, recording and sending out of VAT exemption certificates

Education

• Bachelor’s degree in Business Administration, Office Management, or a related field.

Experience

• Minimum of 2–3 years’ administrative or logistics experience, ideally within an NGO, research institution, or international development organization.
• Prior experience working in a donor-funded project environment is an added advantage.