REF NO. VMD 09/2023

Scale: VMD 8

Basic Salary: Ksh 33,500 X 3,500-59,500 X 4,000-63,500

Terms of Service: Permanent and Pensionable

Qualifications and Requirements:

For appointment to this grade a candidate must have:

• Diploma in Animal Health or equivalent qualification from a recognized institution;
• Registration with Kenya Veterinary Board or equivalent professional regulator;
• Proficiency in computer applications; and

Responsibilities:

An officer at this level will work under the guidance and supervision of a senior officer in any of the listed functional areas. Duties and responsibilities entail assisting in:- Standards

• Developing, and reviewing standards and guidelines for veterinary medicines registration, carrying out inspections, trade and good manufacturing practices;
• Carrying out research to inform development and review of appropriate standards and guidelines in liaison with relevant departments and stakeholders; and
• Sensitizing stakeholders on existing standards and guidelines.

Registration & Licensing

• Evaluating and recommending veterinary medicines new/retention applications for registration;
• Assessing applied variations and providing recommendation in relation to products market authorization;
• Evaluating and responding to appeals and complaints on market authorization issues;
• Developing, applying and reviewing guidelines for veterinary medicine evaluation and GMP compliance;
• Developing annual registers of manufacturers of veterinary medicines, registered and retained conventional and alternative veterinary medicines;
• Enforcing good manufacturing practice for veterinary medicines manufacturers;
• Screening and recommending veterinary pesticides for efficacy trial.
• Licensing the manufacture, marketing, importation, exportation, advertisement, and sale of veterinary medicines;
• Issuing annual permits for Local Technical Representatives of foreign manufacturers; and
• Evaluating and responding to appeals and complaints on registrations issues.

Compliance & Surveillance

• Implementing policies, guidelines, strategies and standard operating procedures (SOPs) for the Compliance, disposal of unwanted veterinary medicines and testing function;
• Inspecting veterinary pharmacy premises for compliance with laid down standards;
• Monitoring veterinary pharmacy practices for compliance;
• Taking measures necessary to ensure identified non-compliances are addressed;
• Monitoring clinical and non-clinical trials of veterinary medicines by individuals and institutions to be involved in the trials;
• Ensuring adherence to proper disposal practices of expired, damaged,unregistered, fake, counterfeit and other illicit veterinary medicines;
• Ensuring marketed veterinary medicines have market authorization;
• Ensuring appropriate safety measures are put in place in premises that deal with veterinary medicines;
• Ensuring veterinary medicines are stored, labelled and supplied in compliance with the law
• Documenting exhibits and other evidence concerning violations;
• Appearing and Testifying in courts as required; and
• Participating with other, state agencies as needed in activities related to the enforcement of laws concerning veterinary medicines and premises.

Trade Facilitation

• Filing returns of veterinary medicines used in Kenya to the World Organization for Animal Health (OIE);
• Compiling Register of Approved Veterinary Pharmacies for publication;
• Compiling trade data on the volumes and types of medicines being imported and exported out of the country;
• Processing permits for importation and exportation of veterinary medicines;
• Licensing veterinary pharmacy practices;
• Licensing the manufacture, marketing, importation, exportation, advertisement, and sale of veterinary medicines;
• Issuing annual permits for Veterinary Pharmaceutical Representatives;
• Ensuring only veterinary medicines with market authorization are allowed in or out of the Country; and
• Eliminating unfair business practices in the veterinary medicine supply chain.

Ports of Entry.

• Verifying import/export documents and inspecting consignments of veterinary medicines at specific ports of entry;
• Impounding illegal, sub-standard and expired veterinary medicines;
• Recommending disposal of impounded veterinary medicines;
• Monitoring the market for and take measures necessary for the elimination of trade in illegal and counterfeit veterinary medicines;
• Conducting surveillance activities to ensure safety, quality and efficacy of veterinary medicines; and
• Overall enforcement of VMD regulations in areas of jurisdictions in conjunction with other relevant Government Agencies.

Competencies and Skills

• Report writing;
• Communication;
• Presentation.
• Fulfil the requirements of Chapter Six (6) of the Constitution.