Ref No. CAK/06.10/2024
Reports to: Manager, Planning, Policy and Research
Job Description

• Implementing records management policies, procedures and guidelines;
• Preparing and reviewing filing classification scheme;
• Developing a filing index system;
• Preparing quarterly reports to inform on the progress, challenges and opportunities in the unit;
• Designing and preparing retention and disposal schedules as per relevant guidelines;
• Initiating records appraisal and disposal schedule of in-active records for approval by relevant committee and subsequent approval by the Kenya National Archives and Documentation Services;
• Developing and maintaining control measures for records covering both physical and electronic security;
• Managing online records storage facility to ensure it is adequate and safe in liaison with ICT;
• Ensuring timely response to internal and external information enquiries;
• Participating in at least one statutory committee; and
• Sensitizing staff on records management.

Job Specifications

• Diploma in information studies/Library Science / Records management/Inmformation management or other relevant and equivalent qualifications from recognized institutions
• Proficiency in computer skills
• Proficiency in Library information systems
• Conversant with the relevant Laws, standards and regulations
• Interpersonal skills
• Ability to maintain confidentiality
• Teamwork skills
• Multitasking skills
• Fulfilled the requirements of Chapter Six of the Constitution