To be the leading insurance industry regulator. Mission: To effectively regulate, supervise, develop the insurance industry and protect insurance beneficiaries.

Job Purpose

The position is responsible for the operations management of the Supply Chain Management function. Advising the user department on the best procurement practices while ensuring continuous availability of goods, works, and services to ensure seamless operations.

Job Specifications

Duties and responsibilities will entail:

Managerial / Supervisory Responsibilities

• Develop Supply Chain management processes, procedures, and legislation for effective and efficient operations;
• Develop draft contracts in conformance with and compliance to tender documents to ensure compliance with legislation and protection of the Authority’s interests;
• Ensure preparation of professional opinions to the Accounting Officer in compliance with PPADA and the Regulations;
• Develop, implement, and enforce regulations and policies on supply chain management that align with the Corporate Strategy;
• Develop, review, and maintain supplier selection, evaluation methods, and performance strategies to improve their effectiveness and efficiency;
• Support users in conducting market research, advise on budget estimates, and guide in the preparation of appropriate tender documents;
• Implement all supply chain activities for goods, works, and services in the Authority in line with the Public Procurement & Asset Disposal Act and Regulations;
• Review the preparation of statutory reports to PPRA and other reports for goods, works, and services, and recommend for submission;
• Develop supplier relations for effective performance contract and delivery of goods, works, and services;
• Compile the Divisional Annual Procurement and Disposal Plan in liaison with all heads of departments;
• Develop risk management strategies related to procurement and contract management by ensuring appropriate controls are instituted and implemented to mitigate and eliminate the risks;
• Develop and implement the Department’s Quality Management System, risk management, and knowledge management to ensure compliance;
• Coordinate and review the posting of tenders and information on relevant IRA websites and Government portals.

Operational Responsibilities / Tasks

• Participate and offer secretariat support for procurement committees in conformance with the Act and Regulations;
• Compile supply chain management data;
• Implement and enforce regulations and policies on supply chain management;
• Prepare and analyze supply chain estimates of expenditure;
• Verify and participate in the disposal of assets;
• Coordinate and analyze material receipts from suppliers and issues to contractors; carry out internal monitoring and evaluation of goods and services;
• Lead and participate in stock-taking exercises;
• Prepare and analyze stock reconciliations;
• Ensure suppliers are paid promptly by processing and passing the payment documents to finance within the specified period;
• Supervise stores operations;
• Plan, coordinate, and execute timely and quality supply chain operations;
• Prepare appropriate tender documents in liaison with the user departments;
• Participate in the evaluation of tenders, proposals, and quotations and offer secretarial services;
• Participate in the inspection and acceptance of goods, works, and services and prepare inspection reports;
• Prepare annual and revised procurement and disposal plans;
• Maintain proper procurement records to ensure an adequate audit trail;
• Conduct periodic market surveys for goods, works, or services;
• Keep track of tenders in progress and generate status reports;
• Responsible for the opening of tenders, proposals, and quotations;
• Prepare tender advertisements for the local press and post them on the IRA and State Portal websites;
• Assist in managing contracts with user departments and report any variations in contract terms and conditions.

Person Specifications

• Master’s degree in Procurement and Supplies Management, Logistics and Supply Chain Management, Economics, Business Administration, Commerce, Entrepreneurship, or a relevant field from a recognized institution;
• Bachelor’s degree in Supply Chain Management and Logistics, Commerce/Business Administration (Supplies Management option), or a relevant qualification from a recognized institution;
• Six (6) years of relevant experience;
• Membership to the Kenya Institute of Supplies Management (MKISM) or Chartered Institute of Purchasing and Supplies (CIPS) or equivalent;
• Management Course lasting not less than four (4) weeks;
• Meets the provisions of Chapter Six of the Constitution.

Competencies and Skills

• Strong negotiation skills;
• Strong communication and presentation skills;
• Good mentorship and coaching skills;
• Leadership and supervision skills.