Kenya National Highways Authority (KeNHA) is autonomous road agency, responsible for the management, development, rehabilitation and maintenance of international trunk roads linking centres of international importance and crossing international boundaries or terminating at international ports(Class A road), national trunk roads linking internationally important centres (Class B roads), and primarily roads linking provicially important centres to each other or two higher-classroads (Class C roads).

Job Purpose

The job holder is responsible for supporting the department assigned for provision of administrative services

Job Specifications

Duties and responsibilities at this level will entail:

• maintaining office diary and protocol management;
• recording dictation in shorthand and transcribing it in typewritten form typing from drafts, manuscripts or recording from dictation machines;
• processing data;
• operating office equipment;
• ensuring good office layout;
• attending to visitors/clients;
• handling telephone calls;
• ensuring security of office records, equipment and documents, including classified materials; and
• preparing responses to simple routine correspondence.
• planning and scheduling of meetings;
• preparing and responding to routine correspondences;
• management of e-office;
• management of office protocol; and
• managing office petty cash;

Person Specifications

For appointment to this grade, a candidate must have:

• The following qualifications from the Kenya National Examinations Council:
  • Typewriting III (50 w.p.m.)/Computerized Document Processing III
  • Shorthand II (80 w.p.m.)
  • Business English III/Communications II
  • Office Practice II
  • Secretarial Duties II
  • Commerce II
  • Office Management III/Office Administration and Management III
• OR Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or its equivalent qualification from a recognized institution;
• Membership from Kenya National Secretaries Association or any other recognized body.
• Proficiency in computer applications.
• Fulfilled the requirements of Chapter Six of the Constitution;

Key Competencies and Skills

• Proficiency Microsoft Office application
• Aligning Performance for Success
• People Management
• Policy formulation and Implementation
• Planning and Coordination
• Strategy formulation and execution
• Change Management skills
• Problem solving skills
• Leadership skills
• IT skills
• Leadership skills
• Communication skills
• Self driven
• Negotiation skills
• High Integrity
• Interpersonal skills
• Ability to work under pressure