Minimum Qualification and Experience
For appointment to this grade, a candidate must have:

• Cumulative service period of six (6) years’ relevant work experience, three (3) of which should have been at the grade of Senior Administrative Assistant I or in a comparable position in an institution of higher learning or equivalent;
• Master’s Degree in Human Resource management;
• Certified Human Resource Professional (CHRP K) Certificate;
• Professional membership to Institute of Human Resource Management and in good standing; and
• Current Practicing Certificate;

Duties and responsibilities at this level will entail: –

• Advising and reporting to the Deputy Vice Chancellor (AFD) on all matters relating to functions of Human Resource Management;
• Preparing reports and making recommendations to the management on matters relating to HR;
• Ensuring safe custody of documents pertaining to human resource functions to ensure human capital data protection and easy retrieval;
• Overseeing the handling staff records relating to employees and dependents and subsequent forwarding of this to various service providers; in line with v. Drafting advertisements and overseeing recruitment and selection processes approved budget allocations and staff establishments in order to manage the wage bill;
• Processing of appointment letters for new employees and part-time letters lecturers;
• Inputting of staff data into the Enterprise Resource Planning (ERP);
• Preparing and implementing staff induction and orientation programmes for new employees;
• Preparing and implementing departmental annual budget, procurement and work plans;
• Overseeing processing staff annuål leave requests as stipulated in the terms of service;
• Handling all issues on staff disciplinary matters and provide a fair hearing to the concerned employee;
• Implementing staff training through staff training needs assessment;
• Implementing human resource policies to ensure processes and procedures are followed;
• Overseeing University staff performance appraisals:
• Coordinating staff welfare programmes to ensure welfare needs of employees are met on time;
• Overseeing processing of bank loans to staff by ensuring compliance to a third rule;
• Overseeing the efficient operation of personal registry, central registry and mail registry;
• Ensuring that all mails are delivered and official mails to the University are properly handled;
• Handling of staff insurance matters and group insurance;
• Offering secretarial services to the University Management Board;
• Supervision of staff, assigning duties, monitoring delivery levels and mentoring; and
• Dealing with matters which may from time to time be referred to HR by the management.