Responsibilities

Under the direct supervision of the Chief of Operations and Risk Management Section, the Associate Administrative Officer will be responsible for the following duties:
Human Resource Management

• Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.

Budget and Finance

• Assists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
• Monitors budget/work program with respect to Headquarters’ budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.
• Supports the implementation of procedures and systems for implementing the appropriate financial database.
• Contributes to the development of budgetary guidelines for own unit.

General Administration

• Supervises support staff as required.
• Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).
• Space Optimization: Per UN’s Flexible Workplace Strategy of improved office space utilization rate, manages the transition for UNEP Nairobi office resulting in reduced UNEP footprint and performs assessment of optimization in UNEP Offices Away from Headquarters (OAHs).
• UN Disability Inclusion Strategy: performs baseline assessment of accessibility for all UNEP duty stations, compiles best practices from UNEP and other UN entities on Accessibility of conferences and events and, consults with UN Secretariat on existing guidance and policies to tailor into context of UNEPs operation as part of UN Disability Inclusion Strategy.
• Environmental Sustainability: Awareness-raising and deployment of initiatives and guidelines by coordinating the Sustainability Clinique for Nairobi and UNEP’s major duty stations and, coordinating the UNEP working group on sustainable meetings and events.
• Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.

Requirements

Competencies

• PROFESSIONALISM: Ability to perform a broad range of functions related to general aspects of facility and environment management including conceptual and analytical skills and the ability to understand technical documents and review valuation reports. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. The ability to analyze and interpret data in support of decision-making and convey resulting information to management.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

• Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area is required. A first-level university degree in combination with two (2) additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Job – Specific Qualification

• Technical qualification in environmental management or related areas is desirable.

Work Experience

• A minimum of two (2) years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required.
• Experience Working With MS Office Package Is Required.
• A minimum of two (2) years of progressively responsible experience in the environmental management or related field with a national government/administration, a large firm or an international organization is desirable.
• Working experience with procedures of Environmental Sustainability including coordination and awareness campaigns is desirable.
• Working experience with drafting reports and guidance documents/policies/standard operating procedures is desirable.
• Working experience with space optimization and planning including assessments and considerations to disability inclusion is desirable.
• Experience in project planning is desirable.
• Two (2) years or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.