Key Responsibilities

• Establish a facilities management plan document that coordinates ongoing maintenance, operations, and safety of the building.
• Develop detailed maintenance schedules and procedures for all building systems e.g strategies to protect critical assets like HVAC, electrical systems, and structural components to reduce failures.
• Implement a Computerized Maintenance Management System to streamline maintenance activities.
• Identify and establish procedures for cleaning, catering, waste management, and daily upkeep.
• Recommend capital improvements and provide a cost-benefit analysis for proposed upgrades.
• Assist in developing a long-term capital improvement plan.
• Identify potential safety hazards and code compliance issues, offering practical solutions.
• Establish protocols for emergencies, security, and ensuring compliance with local regulations.
• Propose strategies to optimize energy efficiency and sustainability, including cost-effective solutions for building operations.
• Recommend ways to optimize space usage, allocation and planning to meet evolving needs.
• Ensure the efficient utilization of space.
• Regularly report on progress, needs, and advances in building operations and present findings to university administration.
• Maintain strong relationships with stakeholders.
• Provide ongoing technical expertise, supervision, support and mentorship to the facilities team.
• Stay updated on industry best practices and emerging technologies in facility management.
• Work closely with the Purchasing and Supply Department on vendor/contractor management matters including but not limited sourcing and selection, contracting and onboarding, performance management, risk mitigation and offboarding.

Relevant Skills, Qualifications and Experience

• A recognized qualification in Engineering from an accredited tertiary institution is required. Professional certification or training in Project Management will be an added advantage.
• 5-10 years of related professional experience with demonstrated experience at a supervisory/managerial position.
• A valid Professional Engineer (PE) licence.
• Additional certification in building management systems is highly desirable.
• Strong understanding of building systems and infrastructure, including: Mechanical Engineering principles, Plumbing systems and services, Building Management/Automation systems (BMS/BAS), Electrical distribution systems
• Proven ability to identify and analyse facility maintenance needs.
• Experience in developing and implementing comprehensive Facilities Management plans, including preventative maintenance programmes, capital improvement plans, and energy efficiency initiatives, will be an added advantage.
• Expertise in life cycle costing and budgeting for facilities management.