ROLE SUMMARY

• The Business Integrity Officer – Plantations is responsible for embedding compliance with Lipton’s Code of Business Principles (the Code) and Code Policies and developing local due diligence procedures and other business controls with a view to embedding a compliance culture and achieving operational excellence in enforcing the Code between Lipton employees and relevant third parties within our Plantations in Kenya, Tanzania and Rwanda.
• You will manage the Plantations Business Integrity Committee and be a respected and visible Go To person for the escalation of Code related issues within the Plantations.
• The Business Integrity Officer – Plantations must demonstrate the judgment, drive and influence needed to deploy Lipton’s Business Integrity programmes across the Plantations for optimal results, in liaison with subject matter experts and consistent with the global Lipton Roadmap for Business Integrity.

MAIN ACCOUNTABILITIES

PREVENTION
Education and Awareness:

• Global education and awareness programmes, monitoring of completion rates in Plantations.
• Additional education of specific Plantations employees / functional groups where required
• New joiner awareness and on-boarding
• Annual declarations
• Maintains an understanding of applicable local compliance laws / regulations and best practices
• Deployment of local procedures and controls to cover key local compliance areas
• Enforcing Code Of Business Principles (COBP) between Plantations employees, its customers, contractors, and suppliers

DETECTION
Promoting the Code and Reporting channels:

• Manage local Code and compliance engagements within Plantations through town halls and leadership team engagements.
• Ensure that all reporting options/channels are clearly communicated.
• Ensure that Country and Cluster hotlines are accessible via freephone numbers

Code compliance and (business) risk identification and assessment:

• Review, monitor and report Plantations’ external issues and developments to the Leadership team
• Maintain local Code compliance control requirements and procedures
• Engagement with high risk third parties
• Engagement with (local) procurement to ensure 3rd party compliance with relevant policies and standards
• Manage co-ordination of Plantations Code Compliance Self-Assessment and remediation plans

RESPONSE
Code case handling and Investigations (breaches):

• End-end responsibility for all Code investigation in Plantations, from preparing investigation plan to sanctioning proposal and closing with the Plantations Business Integrity Committee. Escalation to and support the Leadership as and when necessary for cases handled by the Plantations Business Integrity Committee.
• Ensure all cases are investigated and concluded in conformance with defined global standards
• Documenting control and process failures and escalating to functional owners for remediation
• Reporting and tracking of process improvements
• Ensure quality of data input into the Business Integrity reporting system.
• Reporting on Code case statistics to the relevant Leadership Members.
• Informing the Leadership of any high-risk/reportable cases when these arise

Incident response

• Being a point of escalation within the Plantations and ensuring appropriate classification and review of compliance incidents
• Preparation of position papers regarding any (Code) compliance concerns / challenges / questions received

GOVERNANCE
Additional Code Committee Support:

• Code Business Partner to the Head of Tea Plantations – Africa and Plantations Leadership
• Support the Plantations Business Integrity Committee chair with agendas, reports, minutes and follow-up.

Organisation

• Point of contact for any Code related queries in Plantations.
• Managing the Plantations Business Integrity Roadmap and Business Integrity organisation

QUALIFICATIONS AND EXPERIENCE REQUIRED

• Degree in Law or an equivalent qualification
• Minimum 7 years post qualification experience, out of which 2-3 years’ experience should involve compliance-related work.
• Candidate should have a good grasp of relevant underlying legal frameworks, compliance and risk.
• Ability to influence key stakeholders and to be an agent for change
• Ability to manage potentially sensitive and complex investigations.

TRAVEL

• Regular travel across East Africa. Occasional international travel.

LEADERSHIP BEHAVIOR

• Exhibit the LIPTON Teas & Infusions GROW Values