28 Nov 2019

Chauffeur/Expeditor (DoD), Administrative Assistant at Embassy of The United States

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The U.S. Department of State leads America’s foreign policy through diplomacy, advocacy, and assistance by advancing the interests of the American people, their safety and economic pros

Chauffeur/Expeditor (DoD)

  • Job TypeFull Time
  • QualificationKCSE
  • Location Nairobi
  • Job Field Transportation and Driving

Announcement Number:

Nairobi-2020-009

Summary:

The work schedule for this position is full Time (40 hours per week).

Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

  • Supervisory Position:
  • No
  • Relocation Expenses Reimbursed:
  • No
  • Travel Required:

Occasional Travel

Drive vehicle(s) on assigned field trips throughout Kenya and neighboring countries and also perform other errands under the direction of the supervisor.

Duties

Basic Function of the Position:

Liaise with Kenya Airport Authority, Customs and Immigration in the Expediting of U.S. Central Command (USAFRICOM), Department of Defense (DoD) VIPS. Operation and coordination of motor vehicle and security support in thr transportation of Chief, Kenya/U.S. Liaison Office (KUSLO), KUSLO staff, and USAFRICOM and DoD VIP passengers. Provides personal protection and safety while driving (USAFRICOM) and DoD VIPs. Load, transport and deliver cargo and mail. The Administrative Non-Commissioned Officer will provide immediate supervision. Overall supervision provided by Chief, KUSLO

Qualifications and Evaluations

Requirements:

EXPERIENCE:

Five years as chauffeur or other appropriate driving experience is required. And must have a valid Kenyan driving License with classification of B.C.E

JOB KNOWLEDGE:  

  • Proficient in automotive operations, safety and maintenance practices (4×4)
  • Aware of what the additional requirements are while transporting VIPs
  • Know how to use and limitation of cell-phone
  • Need to know the most efficient routes to and from destinations
  • Should know the locations of frequently requested destinations, such as airports, railroad, terminals, hotels, host nation government/military offices, and other major points of interests
  • Should also know the locations of police stations and hospitals and health clinics

Education Requirements:

Completion of Secondary School is required

Evaluations:

LANGUAGE:

  • Level III (Good, Reading/speaking /writing) English is required. (This may be tested.)
  • Level III (Good, Reading/speaking /writing) Swahili is required

SKILLS AND ABILITIES:  

  • A valid driver’s license of class B.C.E
  • Must possess good interpersonal skills
  • Must be responsible, self-motivated and work with little supervision
  • Be able to perform emergency road service and or able to coordinate for road service assistance

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Nairobi, Kenya may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Administrative Assistant

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience3 years
  • Location Nairobi
  • Job Field Administration / Secretarial

 

Announcement Number:
Nairobi-2020-11
Hiring Agency:
Embassy Nairobi
Position Title:
Administrative Assistant – All Interested Applicants
Open Period:
11/22/2019 – 12/06/2019 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+3
Series/Grade:
LE – 0105 7
Salary:
(KES) KSh0
Work Schedule:
Full-time – 40 hours per week
Promotion Potential:
LE-7

Duty Location(s):
1 Vacancy in
Telework Eligible:
No
For More Info:
HR Section
0203636000
[email protected]

Overview

Hiring Path:
Open to the public
Who May Apply/Clarification From the Agency:
For USEFM – FP is FS. Actual FP salary determined by Washington D.C.

•All Interested Applicants / All Sources
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
•Indefinite subject to successful completion of probationary period
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:

The work schedule for this position is:
Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

No

Relocation Expenses Reimbursed:

No

Travel Required:

Not Required

Duties

Administrative Assistant to the Management Counselor and the Deputy Management Officer at the largest mission in the African Bureau. Perform administrative responsibilities for the section. Deputy Management Counselor will supervise the position.

Major Duties and Responsibilities

  • Draft routine cables, letter, and memos for signature.
  • Prepare drafts of reports. Finalize management notices and distribute.
  • Screen mail, cable traffic and telephone calls, assigning action of incoming correspondence and calls as necessary.
  • Maintain calendar for the Management Counselor and the Deputy Management Officer, scheduling meetings and appointments as requested.
  • Set-up meetings and workshops for Management Counselor and Management Sections and prepare minutes of Management meetings as requested.
  • Prepare and maintain time and attendance records for various American personnel.
  • Act as post administrator for Nairobi’s post profiles and e-Country Clearance.
  • Prepare travel and representation vouchers for Management Counselor.
  • Provide assistance for high-ranking U.S. Government officials visiting the country. This includes arranging business meetings, preparing itineraries, assisting with transportation requests, and drafting confirmation and welcome cables. Provide clerical assistance to Management’s sub-sections as necessary.
  • Maintain subject and historical files for the Management Section.
  • Safeguard and maintain information to ensure proper storage and handling. Maintain office supplies and ensure equipment is in good working order.

Qualifications and Evaluations

Requirements:

EXPERIENCE:

Three years of clerical/administrative experience in a busy office is required.

KNOWLEDGE:

  • Must have knowledge of PCs, PC-based software (MS-office suite – access, excel, word, power-point) and e-mail.
  • Must have knowledge of administrative concepts and practices.

Education Requirements:

Completion of Secondary School or Local Mandatory Schooling and received high school diploma is required.

Evaluations:

LANGUAGE:

Level IV (Good, Reading/speaking /writing) English is required. (This may be tested.)

SKILLS AND ABILITIES:

  • Must be able to gather information and draft complex correspondence independently.
  • Must be able to Type with speed and accuracy.

Post may choose to add the phrase “This may be tested” after a language, skill, and/or ability. Review the VA template for specific information.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

How to Apply

Interested and qualified? Go to Embassy of The United States career website on erajobs.state.gov to apply




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