Roles of the County Assembly Legislate for the county in accordance with Article 185 of the Constitution. Vet and approve nominee for appointment to county public offices. Approve the budget and expenditure of the county government in accordance with Article 207 of the Constitution.

Duties and Responsibilities

Specific duties will include:

• Formulation, implementation and interpretation of Records Management Policies and procedures;
• Overseeing the implementation of the records management policies and manuals;
• Supervision of Registry, Sorting and Classifying documents for filing;
• Custody and Maintenance of Assembly documents;
• Ensuring security of information and records in the registry;
• Ensuring mails are received, sorted, opened and dispatched and related registers maintained;
• Ensuring that file movement records are updated and maintained;
• Initiating appraisal and disposal of files, documents and records in accordance with Government regulations;
• Advising on all matters of records management;
• Planning appropriate office accommodation for registries;
• Liaising with relevant departments and professional agencies;
• Digitization of Assemblies documents for circulation and archiving;
• Preparation and submission of budget estimates in the records section
• Supervision of the other staff in the section;
• Coordinating the operations of the section;
• Preparing and submitting budget estimates for registry services; and
• Training and career development of the records management staff.

Requirements for Appointment

For appointment to this grade, an officer must have:

• Served in the grade of Senior Records Management officer in a public entity for a minimum period of three (3) years or a comparable position in any other organization for a total period of 8 (eight) years
• Bachelor’s degree in any of the following: Records/Information/ Management, Archives and Records Management; OR
• Bachelor’s in any social science plus a Diploma in Records/Information Management or equivalent qualification from a recognized Institution
• Proficiency in computer applications; and
• Shown merit and ability as reflected in work performance and results.

Skills and Competencies

• Supervisory skills
• Policy implementation
• Oral/Written Communication skills
• Administrative skills
• Problem solving
• Target setting
• Delivery on work plans
• Pro activeness
• Computer literacy skills.