KIBU/ADM/10/2024

Requirements for Appointment

For appointment to this grade, a candidate must have:-

• At least fifteen (15) years’ cumulative relevant work experience, three (3) of which should have been at the grade of Deputy Chief Supply Chain Management Officer, Grade AD 14 or in a comparable position;
• Bachelor’s degree in any of the following disciplines: – Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Chain Management, Procurement, Commerce (Supplies Management Option), Business Administration (Supplies Management option) or equivalent qualification from a recognized institution;
• Master’s degree in any of the following disciplines: – Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Chain Management, Procurement, Commerce (Supplies Management Option), Business Administration (Supplies Management option) or equivalent qualification from a recognized institution;
• A valid practicing License from Kenya Institute of Supply Management;
• Registered by Kenya Institute of Supplies Management (KISM) or relevant professional body;
• Certificate in Leadership course lasting not less than four (4) weeks from a recognized institution will be an added advantage;
• Proficiency in computer applications;
• Fulfilled the requirements of Chapter Six of the Constitution;
• Demonstrated professional competence and managerial capability as reflected in work performance and results; and
• Demonstrated a clear understanding of national development policies, goals and objectives and ability to integrate them in supply chain management function.

Duties and Responsibilities

Duties and responsibilities will entail: –

• Formulating and reviewing procurement policies, strategies, regulations and procedures;
• Planning, organizing and coordinating Supply Chain Management Functions;
• Overseeing purchasing, and control of materials;
• Ensuring proper interpretation of procurement policies, regulations and procedures;
• Spearheading the preparation and implementation of the Procurement manual and templates;
• Coordinating internal auditing and evaluation of supply chain management processes;
• Overseeing periodic valuation of the Organization’s assets;
• Initiating disposal of unserviceable, obsolete and surplus stores and equipment;
• Monitoring and evaluating suppliers’ performance;
• Ensuring periodic market research and surveys of goods and services;
• Negotiating major procurement contracts;
• Overseeing implementation and effective use of e-Procurement system;
• Coordinating preparation and consolidating Procurement budgets and plans;
• Ensuring compliance with all regulatory requirements and ethical standards relating to Procurement of goods, services and works;
• Ensuring timely Procurement of goods, services and works;
• Overseeing safe Custody of procured goods;
• Liaising with suppliers to ensure that all queries are dealt with;
• Initiating periodic stock taking and stock audit;
• Secretary to Procurement, Disposal and Tender Committees;
• Managing and developing staff;
• Coordinating implementation and Monitoring of Procurement and Disposal Plans;
• Overseeing preparation of statutory reports;
• Conducting training needs assessment;
• Overseeing performance contract reporting;
• Deployment of staff in liaison with the Vice Chancellor;
• Giving recommendations and professional opinion to the Vice Chancellor on award of tenders and disposal; and
• Ensuring compliance with the Public Procurement Law.