RESPONSIBILITIES

Under the supervision of UNITAC’s Technology and Innovation Specialist, the individual contractor will be responsible for the following tasks:

UNITAC Conference for the International Guidelines on People-Centered Smart Cities:

• Update communication assets package with latest project information
• Designated focal point for all speaker and moderator management related activities.
• Liaise and coordinate with event focal points to ensure adherence to timelines and key milestones.
• Send effective and regular communication emails to event focal points and their teams for action
• Coordinate the speaker invitation process including preparing speaker invitation letters, responding to speaker enquiries, requests from the host country, confirmation emails and disseminating relevant information to support the participation of speakers at the event.
• Review the event panel composition based on the standard operating procedure (i.e., considering gender, regional representation, stakeholder type, participation of Least Developed Countries and vulnerable communities).
• Coordinate travel arrangements and collaborate with administrative team to ensure all travel is confirmed prior to the event.
• Manage the event logistics (i.e., interpretation, hybrid, accessibility, capacity, registration)
• Coordinate with the team members to ensure speaker profiles and up-to-date event information are available on communication platforms (i.e., UNITAC and UN-Habitat website, social media) and outreach materials (i.e., event programme)
• Ensure smooth onsite execution and management (including speakers room), troubleshooting and overcoming challenges.
• Prepare and disseminate post event thank you letters as well as reporting on and archiving speaker related data
• Provide guidance on speaker performance and continue to optimize the speaker management process to improve overall experience and enhance efficiency.

12th Session of the World Urban Forum:

• Update communications assets package with latest information on UNITAC
• Design of the UNITAC booth wall graphic layout.
• Design of flyers and social media cards for the events hosted by UNITAC
• Perform other tasks as required

Qualifications/special skills

• Advanced university degree (Master’s degree or equivalent) Communications, Journalism, International Relations, Events Management, business administration or related area is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. A minimum of 2 years of experience in event management, partnership engagement and global advocacy initiatives is required. Work experience in speaker management and at the international level with participation from multiple stakeholders and countries is required. Experience in mid to large-scale event coordination is desirable. Knowledge of digital media platforms and innovative communications tools is desirable. Knowledge of sustainable urban development and related issues is desirable. A strong understanding of digitization projects, digital policy and strategy or similar is desired. Experience in dealing with different constituencies and delegations, member states, civil society organizations, the private sector, etc is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.