Overview

Ensure the seamless operation of our COE unit by providing top-notch administrative support in finance, procurement, operations, and general office tasks.

Duties and responsibilities

• Team Support: Assist the COE Director for the smooth functioning of the COE team.
• Procurement Oversight: Manage procurement processes, billing, and vendor contracts.
• Financial Management: Maintain petty cash, prepare monthly financial reports, and track budgets.
• Consultant Coordination: Update the consultants’ roster, coordinate contracts, and process invoices.
• Travel Coordination: Handle business-related travel for COE HQ unit staff.
• License and Contract Management: Maintain schedules, ensure timely renewals, and address issues.
• Meeting Organization: Schedule team and focal point meetings, ensuring smooth coordination.
• Follow-Up Expert: Monitor participation, distribute materials, and ensure action points are addressed.
• Administrative Liaison: Collaborate with operations and support units to solve administrative issues.
• Email Management: Monitor and distribute emails received through the CIFOR-ICRAF general email address.
• Inventory Management: Keep records of publications and marketing products available in stock.
• Asset Disposal: Arrange for the disposal of obsolete items during annual exercises led by the Operations Unit.

Requirements

Education: Relevant university degree or equivalent qualifications and experience.

Experience: Minimum 2 years of professional experience in an international working environment.

Tech Skills: Proficient in Microsoft Office.

Education, knowledge and experience

• Education: Relevant university degree or equivalent qualifications and experience.
• Experience: Minimum 2 years of professional experience in an international working environment.
• Tech Skills: Proficient in Microsoft Office.