Administratively, the role will encompass overseeing all operational needs of the Homa Bay office, including processes and procedures while serving as the focal point for coordinating program/project implementation activities. This will involve extensive liaison with project steering committees, departmental units, and external stakeholders to initiate and manage administrative actions, including finance and logistics requests, while also overseeing correspondence, documentation, and reporting tasks.

KEY RESPONSIBILITIES

Building relationships and partnerships with community members, local organizations, elected officials, and community stakeholders:

• Formation of project steering committees through a community-led process for relevant project interventions and in new project areas
• Mobilization of the community, target segment, stakeholders, partners, or as shall be necessary based on project activities and needs
• Formation of Groups, training, and linkages with relevant partners as described within Homa Bay projects
• Work closely, support, and provide oversight to all HFHK service providers and contractors for Homa Bay projects to ensure they execute and deliver timely results within the contracted obligation
• Facilitate timely delivery and quality of procured goods and services to targeted beneficiaries and ensure visible confirmation through signing of delivery notes
• Mobilize forums with lobby groups, land stakeholders, and communities to discuss tenure options, increase awareness to land issues, follow-up, and link legal professional services
• Participate and represent HFHK in focal Homa Bay region key stakeholders’ forums, workshops, and cluster meetings to nurture strategic linkages and collaborations

Identifying home constructions and community improvement projects and implementing them from planning through completion:

• Selection and validation of vulnerable beneficiaries while ensuring compliance with the set selection guideline for inclusivity, equality, accountability, free, and fair
• Coordinate and manage all scheduled Homa Bay project events which include and limited to; project launch, handover, volunteer builds, workshops, campaigns, and awareness sessions
• Coordinate all related house construction activities which include and not limited to; signing of relevant contract, prepare homeowner profiles, prepare homeowner list, homeowner induction, site handover to fundi, receive construction materials, report on construction progress, acquire completion certification

Engaging volunteers from the community to support home construction and local improvement projects:

• Mobilization of community, target segment, stakeholders, partners, or as shall be necessary based on project activities and needs
• Formation of Groups, training, and linkages with relevant partners as described within Homa Bay projects

Coordinating and documenting the implementation of Habitat’s housing and community development solution in partnership with the community:

• Prepare and submit timely reports to the program manager which include and not limited to; expense reports on cash advance, GMT, project narrative, progress, and project activity reports
• Prepare, submit, and follow-up timely payment requisitions which include and not limited to; PSC transport, water vendors service, tools & equipment transport service, Artisans progress payments, and any other
• Maintain project-specific document files for all projects in Homa Bay and support documents readily available and accessible for audit and reference
• Ensure project burn rates are maintained and remain within the budget allocation for all project activities in Homa Bay
• Develop and maintain tracker and checklist which include, procurement plan, procurement tracker, residual materials inventory to ensure efficiency and effectiveness of projects implementation
• Collects indicator data and other information needed for project evaluations and other reporting functions
• Support proposal development and generate required input in reference to Homa Bay project background
• Compliance to zero tolerance of SEAH (Sexual Exploitation, Harassment, and Abuse)
• Disseminate the HFHK safeguarding policy and maintain copies as such to Partners, stakeholders, and service providers working with or for HFHK in Homa Bay
• Discharge other functions as may be delegated

KEY PERFORMANCE MEASURES / INDICATORS

• Number of vulnerable households served
• Number of groups mobilized
• Number of new vulnerable beneficiaries selected and validated
• Number of projects successfully completed
• Proportion of households accessing and using finance for home construction
• Number of community infrastructure completed
• Number of active livelihood projects adopted by the community.
• Number of individuals and hours of volunteers engaged

REQUIREMENTS

QUALIFICATIONS

• A bachelor’s degree in Community Development.
• Post graduate training in Project Planning and Management is an added advantage

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Good oral and written communication skills
• Financial analytical skills
• Computer skills in data management, analysis and reporting
• Report writing and donor presentation skills
• Good management and co-ordination skills.
• Excellent interpersonal skills and Team player;
• Coordination and project monitoring skills
• Ability to articulate the organization core mission, values and products.
• Possess a certificate of good conduct

EXPERIENCE

• At least 3 years’ experience in development and humanitarian projects across the country.

OTHER INFOMATION

• Willing to uphold Christian principles of HFH Kenya
• Ability to work long and odd hours, including weekends
• Confidentiality
• Honesty
• High levels of integrity