16 Apr 2018

Corporate Staffing Services Job Vacancy : Procurement Officer

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Our client is a Community Based Organization in Rarieda sub-county focused on empowerment and development, both within the community and the organization. They seek to hire a Procurement Officer to ensure effective and efficient of procurement of all capital equipment and services in accordance with the Organization’s policies and procedures

 

Responsibilities

  • Ensure safe custody and maintenance of procurement records such as purchase orders, quotations, contracts, tenders, and internal purchase requisitions
  • To ensure smooth and efficient purchasing for the organization, by developing, coordinating and implementing procurement plans and procurement activities arising from the organization’s needs.
  • Prepare procurement status reports to reconcile with the procurement plan and report on any deviation.
  • Participate in the formulation and implementation of Procurement management strategies and policies as well as general financial policies and procedures.
  • Schedule deliveries in liaison with the requesting department, the Finance Inventory Assistant and the Security Guards.
  • Compile weekly, monthly and quarterly procurement reports for the review of the Management team.
  • Regularly update and maintain the procurement status board to ensure all staff have the visibility of the status of their procurement reports.
  • Plan and organize weekly meetings with the Procurement Committee to ensure all procurements are properly reviewed and approved in a timely, efficient, and transparent
  • Maintain and manage good supplier relationships and advice management of any issues thereof
  • Safeguard the integrity of procurement documents, upholding confidentiality and privacy in the course of duty
  • Preparation of monthly and annual reports on purchases and spending, and orders/activities in order to provide insights in making continuous improvements
  • Make regular follow up on orders and delivery documents
  • Provide procurement information as may be required
  • To work with various stakeholders in controlling spend and build a culture of long term savings on procurement costs
  • Update and maintain accurate supplier master data in the system inclusive of their price lists
  • In collaboration with Stores department, ensure optimum stock levels of all stock items are maintained

Qualifications

  • Diploma in Purchasing & Supplies, Procurement or related
  • At least two (2) years’ experience in a similar position.
  • At least CPA 2
  • Professional qualification in Procurement/ Purchasing and Supplies Management from a recognized Institution
  • Membership to the relevant Procurement/Purchasing body
  • Familiar with the procurement procedures and relevant legal requirements
  • Knowledge of Microsoft Office Suite.
  • Excellent coordination, reporting, communication and interpersonal skills
  • Strong analytical, negotiation and networking abilities

How to Apply

Please only send your CV quoting the job title in the email subject (Procurement Officer – Siaya) to [email protected] on or before Tuesday 17th April 2018.

 Kindly indicate current/last salary on your CV.

N.B: We do not charge any fee for receiving your CV or for interviewing. Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process






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