Job’s aim                                                        

• Responsible for country legal representation, HR management, fundraising, program implementation, compliance and financial management.

Specifications of the job

• Responsible for realisation of Country Office targets;the Country Manager plans, manages program implementation and oversees the in-country finance and administration functions. S/he ensures the quality of work and provide consistent, professional, and warm relationships with donors, and raise funds to grow the Country Office budget and Cluster budget. S/he ensures good relationships with partners both private and public and with other sister organisations (i)NGOs.

Aim of the Organizational Unit

• Is responsible for realisation of Country Office targets

Job category/Grade

• Kenya salary scale – Grade x

Supervisor

• Cluster Director

Supervises

• Project Managers, Project Officers, M&E and Communication Officer, Program Administration & HR Support Officer, Project Finance Officer.

KEY DUTIES & RESPONSIBILITIES

Results and Competences

Result area & Description

Strategy proposals  

• Monitors the progress and interdependencies of different projects within a Cordaid programme, taking into account the developments in the country/regions, and proposes improvements in the chosen strategy. Leads on country strategy design and implements the strategy.

Cooperation benefits

• Creates partnerships between governmental institutions, donors, partner organisations and (inter)national non-governmental organisations, taking into account the agreed programme results.

Funds 

• Interacts with (potential) local/institutional donors, convincingly advocating for the added value of Cordaid as to acquire funds and ensure the future funding for the programme(s) in the designated country/region.

Business/Action plan

• Translates the agreed Country Office targets into a Business/Action Plan for the Country Office, with specific results in designated project areas while securing the connection with the Cordaid strategy.

Programme Management

• Keeps track of developments within the projects, manages the activities within the team and makes the necessary adjustments, taking into account the business/action plan, governmental policies, donor policies and the allocation of resources and preventing mission creep.

Financial Management 

• Keep track of the financial performance of projects and exploitation budgets, ensuring that the CO operates within the boundaries of its approved annual budget.
• Ensure and be accountable for compliance with donor and internal Cordaid financial requirements.

National compliance

• Ensures and takes any measures necessary to ensure the country office is compliant with national laws and regulations and manages relations with relevant government institutions to that effect.

Management sublocations 

• Leads sublocations (if existing), decides how much and which kind of contact or guidance is needed and ensures proper communication from sublocations with headquarters.

Security Management

• Assesses security risks in projects and realises the security of the Cordaid team, consultants and Cordaid visitors, according to the Cordaid’s safety & security policy.

Programme Reports  

• Collects information within the programme and reports about the results, specifics and possible deviations following the required reporting standards, providing solutions to minimize the impact of deviations.

Personnel management

• Leads and coaches the multidisciplinary country team on a day to day basis in accordance with the management style of Cordaid, focused on productivity, the professional development of staff and employee satisfaction.
• Coaches staff and leaves room for professional freedom to determine how to execute the work. Builds on the strengths and talents of staff members to improve team performance.
• Emphasis teamwork, project based working and commitment. Ensures efficient use of resources and controls quality of work.

Integrity 

• Showcases integrity standards as outlined in Cordaid’s integrity policies.
• Fulfills integrity responsibilities as outlined in Cordaid’s Integrity Framework and Standard Operating Procedures.
• Positively contributes to a safe environment within their scope of influence by encouraging dialogue, trust, as well as understanding and adherence to Cordaid’s integrity standards and procedures.

Other   

• Any other duties assigned by the Cluster Director

REQUIREMENTS

Knowledge, Skills, and Experiences

• University or master’s degree in agriculture, health, economy, humanitarian aid, international development, or other relevant subject
• Extensive knowledge of (remote) management styles, institutional donor funded programs, program management, international cooperation with local partners, country/region of the Country Office, techniques, reporting standards and languages
• Good understanding of the financial framework, structure and compliance requirements of a country office within the setting of an international NGO
• At least 6 years of progressive experience in managing complex professional programs/projects/offices of international organizations or companies.
• Social skills to bridge cultural or other differences on several locations or from remote distance.
• Behavioral values and skills: trust, accountability, problem solving, cooperation, teambuilding, negotiation, conflict management, collaboration, flexibility, creativity
• Writing skills to clearly formulate strategy and project proposals including expected impact

Competencies

• Strategic orientation
• Self-motivated, proactive and result driven
• Creativity and Innovation
• Integrity
• Leadership skills
• People management skills
• Results oriented
• Entrepreneurial thinking
• Open, outgoing and reliable
• Ability to work independently under pressure and proactive work style
• Ability to transfer skills
• Gender sensitive

Key result Areas

• Program implementation
• Program monitoring
• Partnership Management
• HR Management
• Representation/networking
• Donor mapping / fundraising
• Coordination of program activities
• Country Office operation
• Financial management and compliance
• Legal assurance and reporting to government
• Effective staff management
• Security