13 Aug 2019

Declaration Officer at CJ Smart Cargo Kenya Limited

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Job Purpose

To conduct all clearing and forwarding related operations at the ICD in a timely manner to ensure that all cargo is cleared on time.


Shipment Documentation

  • Confirmation/verification of received shipment documents.
  • Advising on additional information /documents required.
  • Confirmation of invoices to ensure values tally with customs valuation for similar items.
  • Confirmation and advice on HS Codes to be used for IDF/ entries.
  • Ensure documents in files are correct and in order.

Shipment Declaration

  • Customs Declaration of all cargo.
  • Advising company and clients in respects to declaration.
  • Monitoring of lodged entries and taking necessary actions as required.
  • Ensure timely resolving of declaration issues with authorities.
  • Attend meetings and forums especially those related to Customs Documentation.

Cargo Payments

  • Follow up of shipment tickets with KPA/ CFS.
  • Liaising with Finance/Clients for payments of taxes and shipment costs


  • Timely cancellation of security bonds.
  • Proper records of bonds in effect and those cancelled.


  • Ensure forwarding clerks have all required documents for clearance of cargo at KPA, CFS & KRA.
  • Occasionally be involved in verification and physical clearance of shipments at KPA, CFS & KRA.
  • Advice management on improvement areas to help realize growth.

General (Others)

  • Be conversant with the general forwarding office administration roles such as filling.
  • Be involved in training and supervision of trainees.
  • Timely submission of monthly Declaration
  • Report to Operations Manager.
  • Any other duties assigned by the Management from time to time.

Key Performance Indicators

  • Timely management of all declaration complaints and errors.
  • Timely and accurate processing of all entries to avoid penalties and cancellation.
  • Timely bond cancellation.
  • Submission of monthly Declaration Report on all shipments handled and any challenges encountered.


  • Diploma in C&F and declarant certificate/ EACFFPC is mandatory
  • ICMS Training will be an additional advantage
  • Minimum 2 years’ hands-on experience in handling Customs Declaration
  • Experience at port/ ICD operations
  • Customs Declaration
  • Conversant with all customs procedures.
  • Personal Attributes and Competencies:
  • Excellent communication skills.
  • Honest and of high integrity
  • Work under minimum supervision

How to Apply

Send your applications to [email protected]

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