The Depot Manager is responsible for the overall management of depot operations, ensuring efficient warehousing, transport, dispatch, inventory control, and staff supervision. The role ensures daily reconciliation of stock and sales, compliance with company policies and statutory regulations, cost control, and high service levels across the depot while supporting business growth objectives.

Key Responsibilities

Depot Operations Management

• Oversee end-to-end depot operations including receiving, storage, dispatch, and transport coordination.
• Ensure smooth day-to-day operations aligned with service level agreements and business targets.
• Coordinate with sales, logistics, finance, and customer service teams to support order fulfillment.

Inventory Control & Daily Reconciliation

• Ensure accurate daily stock reconciliations, including physical stock vs system balances.
• Monitor stock movements, losses, damages, and variances, and implement corrective actions.
• Oversee inventory valuation, aging analysis, and stock optimization at the depot.

Transport & Fleet Oversight

• Supervise transport and fleet operations, including route planning, vehicle utilization,and dispatch efficiency.
• Monitor fuel utilization, transport costs, and fleet performance, ensuring cost optimization.
•  Manage third-party transporters and enforce contract compliance and service standards.

Systems & Reporting (SAP / ERP)

• Ensure effective use of SAP/ERP systems for inventory, dispatch, sales, and transport transactions.
• Review daily, weekly, and monthly operational and financial reports.
• Ensure data accuracy and timely reporting for management decision-making.

Depot Staff Management

• Lead, supervise, and motivate depot staff, including warehouse teams, drivers, dispatch clerks, and supervisors.
• Manage staff performance, attendance, training, discipline, and development.
• Enforce workplace safety, productivity standards, and company policies.

Compliance & Risk Management

• Ensure compliance with internal controls, SOPs, and company policies.
• Enforce statutory compliance related to transport, health & safety, labor laws, and regulatory requirements.
• Support internal and external audits and ensure timely closure of audit findings.
  Cost Control & Performance Management
• Monitor depot operating costs and implement cost-saving initiatives.
• Track KPIs such as OTIF delivery, stock accuracy, fleet utilization, and depot efficiency.
• Prepare and manage depot budgets and operational forecasts where applicable.

Requirements

•  Bachelor’s Degree or Diploma in Supply Chain Management, Logistics, BusinessManagement, or related field.
• Minimum 5–8 years’ experience in depot operations, logistics, or supply chain roles within FMCG.
• Proven experience managing teams and depot-level operations.
• Strong working knowledge of SAP or other ERP systems.

Skills & Competencies

• Strong leadership and depot staff management skills.
• Excellent inventory control, reconciliation, and reporting capabilities.
• Solid understanding of transport, fleet, and logistics operations.
• Strong analytical, organizational, and problem-solving skills.
• High level of integrity, accountability, and attention to detail.
• Ability to work under pressure in high-volume FMCG environments.
• Preferred Skills & Attributes
• Experience managing multi-product FMCG depots.
• Strong understanding of compliance, audits, and internal controls.
• Results-driven with strong commercial and operational awareness.
• Excellent communication and stakeholder management skills.