Corporate Staffing Services is a leading recruitment agency in Kenya providing complete recruitment services. In the last ten years we have been partners to local and foreign businesses looking to hire Kenyan professionals. We have recruited for diverse clients in different sectors and industries.

Duties & Responsibilities

Stocks

• Ensure daily stocks reconciliation is done on a daily basis. Review the reconciliations and report on the same on a weekly basis
• Develop and maintain Standard Stocks per brand at all times.
• Perform ad hoc stock takes at least thrice a week and report on the same.
• Ensure no stock losses through pilferage or expiry.

Staff Issues

• Agree staffing levels with HR – Quarterly
• Agree staff training gaps with the HR- Quarterly
• Ensure staff are trained to close training gaps- Continuously
• Agree key Deliverables with all staff- Annually
• Review staff performance- Quarterly
• Agree and Review staff leave schedules with HR – Quarterly
• Ensure job descriptions for all staff is followed- Continuously
• Induct new employees
• Give directions to the staff on any issue concerning them in coordination with the head office.
• Ensure EABL recommended system is adhered to i.e. visual board, Occurrence book

Finance

• Ensure the Sales & Banking reconciliation is done on a daily basis.
• Create a budget for the depot for each financial year
• Ensure nil bad debts
• Manage the daily sales
• Reconcile sorties on a daily basis
• Sort the M-PESA and Equity machines hitches
• Minimize operational costs
• Manage the petty cash
• Ensure proper banking and reconciliation done daily
• Monitor and reconcile free issues

Security

• Review of CCTV surveillance and ensuring all alarms and security systems are functional.
• Ensure all premises (depots) are well manned by the guards
• Ensure the business licenses are updated
• Ensure company data or information is confidentially maintained.
• Ensure safe custody of company assets i.e. furniture, books stocks, electronics, vehicles.

Fleet Management

• Prepare fleet maintenance schedule.
• Ensure proper fueling i.e. consistent for all vehicles (Zero pilferage rule)
• Ensure all insurance and inspection requirements for vehicles are updated.
• Report any major malfunctions timely.
• Supervise any vehicle repairs and maintenance.
• Agree with the drivers’ fleet maintenance standards.
• Review the Fleet Occurrence Book weekly and provide a report

Sales

• The Sales Manager will be reporting to you.
• Ensure the Sales Manager performs the below roles:
• Reviewing Journey plan with Sales Manager –Quarterly
• Reviewing DSR to ensure adherence to JP – Daily
• Sharing route targets with sales team – Monthly
• Reviewing sales Targets-Weekly
• Route accompaniment reports – Weekly

Gold Standard

• As Depot Manager, you should ensure that the entire business is Gold Standard. You are required to do an audit of the gold standards on a monthly basis.
• A report of the same should be presented

Qualifications & Requirements

• Degree in a Finance or related course
• CPA qualification with accounting work experience
• Commercial experience gained in the FMCG Industry with a good track record of performance
• Excellent communication skills (Verbal and Written) coupled with good interpersonal skills
• Ability to build and maintain good customer relationships.
• Ability to motivate and inspire a team to achieve excellence in all areas
• Excellent organizational and time management skills
• Ability to maintain high standards of professionalism and integrity at all times
• Ability to work in a team or as an individual with minimal supervision
• Knowledgeable in the use of Microsoft Suite of applications – Word, Excel, PowerPoint
• Healthy and physically fit
• At least 35 years of age